Develop and manage timelines for multiple project components, such as events, internal and external partner engagement, and communications that reach multiple audiences. Create, maintain, and analyze trackers of participant, member, and partner engagement to enable timely decision making and continuous improvement of projects. Support the implementation (e.g., pre plannin

Monitor and track program and project expenses and revenues, general ledger, and salary allocations. Update budget reports and conduct monthly budget reconciliation. Collaborate with program staff to maintain project budgets. Review invoices and oversee reimbursement processes from vendors and contractors. Work with program staff during the creation of grant proposals. Ma

Incident Management / Customer Service (40%) Troubleshoots and resolves IT and AV incidents reported via phone, email, web, in person, and other communication channels. Works as AV operator for small, internal and low profile events, including load in/out, sound and system checks, and coordinating directly with attendees as needed. Identifies, prioritizes, tracks and repo

Program strategy and infrastructure Participate in strategic design sessions for our leadership programs to determine and monitor goals for individual events and the programs overall. Assist with curriculum development and refinement for program seminars and convenings. Build, maintain and evolve system infrastructure and operational systems to ensure effective program co

Work directly with Director of Fiscal Reporting & Learning to create system driven reports for programs' monthly, quarterly, and annual reporting Develop, deploy, and maintain reports using Planful, Netsuite, and F9 Understand complex financial data and processes to define reporting and dashboard requirements that support financial analysis, financial reporting, and finan

Translate complex ideas into succinct, impactful written communications, including press releases, op eds, collateral, and blogs. Edit multiple forms of content, including external facing reports, blogs, op eds, website content, social media posts, case studies, fact sheets, and toolkits for field engagement. Create content for website, newsletter, and digital media; help

Ensure high quality implementation of project management for multiple, complex projects in all phases, including design, execution, and improvement of project plans aligned to strategic goals. Advance the success of the 10 Unlocking Opportunity colleges and 130+ American Talent Initiative member institutions by understanding institutional contexts, challenges, and opportu

Works with the Director of Strategy & Operations, the senior leadership team, and other program leaders to prepare the annual program budget (~$12 million) with attention to forecasting all necessary programmatic details. Acts as the College Excellence Program's liaison to the Institute's accounting department and financial services unit. Monitors and tracks CEP project e

Communications Set communications goals and develop media engagement strategies to meet annual coverage targets for the Aspen Security Forum, and all ASG public facing events and products (ex. weekly newsletter, public statements, publications, media appearances, blog posts, tweets). Support external communications for ASG, including developing and maintaining proactive m

Develop and implement evaluation tools for CEP projects for multiple audiences. Support CEP project teams in developing evaluation plans rooted in project goals and theories of change. Analyze and synthesize evaluation results. Develop presentations and other deliverables that summarize program assessment (and other research) findings that make cases for reform to be used

Audience Research and Analysis Collect, analyze, and interpret data from multiple sources including social media, web analytics, surveys, focus groups, and market trends to understand audience needs and behaviors. Partner with technology colleagues to implement and improve analytics and tracking on AspenInstitute.org and other digital properties. Proactively analyze audie

Budget and Accounting Manage program budget and accounting processes and systems Draft annual budget and propose forecast revisions throughout the fiscal year Process expense reimbursements and external payments Keep internal RSP accounting processes up to date and in good working order daily in our internal budget software Update RSP forecasts in Planful; and Prepare gra

Manage relationships with New Voices fellows, partners and allies; Monitor and manage project performance and fellows' progress as well as specific project activities against key milestones, deliverables, and timelines; Together with Executive Director, lead fundraising activities necessary for ensuring the sustainability of the Fellowship, this includes proposal writing,

Gift Processing Serves as a liaison to financial staff, development staff, and other Aspen Institute staff on gift processing. Prepares weekly gift entry reports to check the accuracy of gift data and coordinate regular reconciliations with accounting data. Performs data entry and maintenance for gifts, pledges, proposals, constituent demographic, affinity, and other cons

Fundraising and Financial Management Constantly identify and recruit seminar attendees. Identify, develop, and maintain ongoing corporate and foundation relationships for fundraising purposes. Oversee the Socrates budget and ensure that the Program operates within the budget guidelines; oversee an endowment that provides annual funds for scholarships and base operating ex