Firm Support Specialist - Receptionist - Job at Forvis Mazars, LLP in Tysons, VA

General information

Name

Firm Support Specialist I - Receptionist

Posting Title

Firm Support Specialist - Receptionist

Ref #

2236487

Date Published

Tuesday, March 3, 2026

City

Tysons

State

Virginia

Country

United States

Job Category

Internal Firm Services

Advertised Location

US-VA-Tysons

Working time

Full Time

Description & Requirements

Firm Support Services at Forvis Mazars keep the firm running smoothly by delivering essential administrative support. Their work ensures operational efficiency, allowing teams to focus on their core goals. By maintaining a professional, well-organized environment, they play a key role in advancing the firm's mission and success.

What You Will Do:

The Firm Support Specialist I (Receptionist) supports the office and its guests by delivering exceptional front-desk service and assisting with daily office operations. This role requires strong attention to detail, consistent service quality, and the ability to maintain an organized, efficient workspace.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

Front Desk and Guest Experience

Serve as a central point of contact for employees and visitors, routing inquiries and requests appropriately.
Answer and route incoming phone calls for the Tysons office, ensuring a professional first impression.
Greet guests, manage visitor check-in with a polished, welcoming front desk presence.
Maintain an energetic, positive service oriented approach when interacting with employees and visitors.

Refreshments, Supplies, and Office Upkeep

Monitor, restock, and organize snacks, beverages, coffee/tea supplies, condiments, and disposables.
Ensure break rooms, pantry spaces, and reception areas remain clean, organized, and fully stocked.
Support conference room readiness, including furniture adjustments, whiteboard cleaning, and basic AV checks.
Lift, move, and stock supplies (including beverages, catering items, and boxes) up to 25 lbs as needed.

Mail, Packages, and Deliveries

Handle all incoming and outgoing mail, packages, and courier services, ensuring prompt distribution.

Facilities Coordination

Serve as the first point of contact for facility-related issues.
Submit and track work orders with building management.
Coordinate vendor visits for maintenance and office services.
Conduct daily walkthroughs to ensure cleanliness, functionality, and overall readiness.

Catering, Meetings, and Events

Coordinate and support catering orders for meetings, trainings, busy-season meals, and client events.
Manage meeting and event setup, cleanup, and room resets.
Assist with planning and execution of local office events.

Administrative and Operational Support

Support the Firm Support Services Manager with administrative tasks, documentation, and operational projects.
Provide administrative support through the shared team inbox, ensuring timely responses and task routing.
Assist IT and FTS teams with basic onsite support needs such as equipment checks, simple troubleshooting, device coordination, and escalating issues when necessary.
Assist with engagement letters and other standard contracts, and update related workflows through internal applications.
Print, bind, and prepare client-ready materials.
Perform scanning, printing, filing, and general administrative duties.
Assist with new hire onboarding, including workspace setup, badge preparation, and office tours.
Complete special projects as assigned.
Demonstrate flexibility to work earlier or later on occasion to support meetings, events, or operational needs.

Minimum Qualifications:

High school diploma or equivalent
Proficient in Microsoft Office Suite

Preferred Qualifications:

Associate's Degree
1+ year of related administrative experience

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About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm's 7,000 dedicated team members provide an Unmatched Client Experience through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Visit forvismazars.us to learn more.

Forvis Mazars, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications. It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies. Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with Forvis Mazars, LLP. Any resume or CV submitted to any employee of Forvis Mazars, LLP without having a Forvis Mazars, LLP vendor agreement in place will be considered the property of Forvis Mazars, LLP.

FORVIS, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.