Medica's Executive Assistant will work as part of our c-suite administrative team and will directly support our Chief Financial Officer. We are seeking a proactive professional with demonstrated experience working with a leadership team and who has the ability to interact with internal and external clients and colleagues at all levels. This position will have regular exposure to confidential material and requires the highest level of confidentiality.

Our Executive Assistant will be responsible for calendar management, meeting and event planning and preparing executive documents.

Additional Responsibilities Include:

• Serving as a main contact between the leader and employees, clients and all external contacts
• Organizing large meetings which may include multiple departments of the organization with the ability to re-prioritize and adjust to last minute needs and requests
• Meeting support: preparing materials, coordinating room arrangements including technology
• Booking travel arrangements and facilitating expense reporting
• Presentation creation with a strong focus on PowerPoint

Successful candidates will be proactive with professional written and verbal communication skills as well as the ability to anticipate needs, use discretion when setting priorities and keep our Chief Financial Officer updated and aware of meetings, agendas, travel, upcoming events, incoming emails and other situations.

This opportunity will be based out of our office in Minnetonka, MN and will be an in-office position.

Qualifications:

• High School Diploma, or equivalent; Associate's degree preferred
• 4+ years of executive level administrative support experience required
• Demonstrated ability to manage multiple calendars required
• Experience supporting multiple executives within a fast-paced environment
• Experience arranging virtual meetings and teleconferences on a variety of platforms required
• Previous background working within and maintaining confidential information required

Skills and Abilities:

• Must possess strong organizational, time management, verbal and written communication skills
• Excellent conflict resolution skills and able to work under pressure
• Resiliency and ability to adjust to dynamic situations
• Ability to self-initiate, offer creative alternative thinking to develop and implement cost and performance efficiencies
• Strong interpersonal and relationship-building skills
• Thorough understanding of technical, operational and administrative processes
• Decision-making and analytical skills
• Excellent project management skills
• Excellent computer skills (Microsoft Office Suite)

The full salary range for this position is $67,100 - $115,100. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.
The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.

Medica's commitment to diversity, equity and inclusion (DEI) includes unifying our workforce through learning and development, recruitment and retention. We consistently communicate the importance of DEI, celebrate achievements, and seek out community partnerships and diverse suppliers that are representative of everyone in our community. We are developing sustainable programs and investing time, talent and resources to ensure that we are living our values. We are an Equal Opportunity/Affirmative Action employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.