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Responsibilities:
- Oversee all aspects of payroll processing, including salary allocations, cost transfers, payroll reconciliation, and overpayment recoveries
- Prepare Biweekly Payroll batches for all company codes and review file to reconcile payroll instructions provided by HR
- Lead the processing of all payroll transactions, including Salary Accounting Forms, additional compensation, bonus payments, and distribution payments
- Ensure accuracy, compliance, and timely payment of employees
- Collaborate with various departments to gather and validate payroll information for new hires, terminations, promotions, and salary changes
- Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately
- Act as the departmental representative to Payroll Suspense, ensuring timely resolution of open suspense items
- Reconcile salary accounts and serve as the primary liaison between the central Payroll Accounting Office and the department's Payroll Office.
- Prepare financial reports and spreadsheets on all payments issued and interpret Payroll Reports as needed
- Coordinate with HR regarding expiring appointments
- Address employee inquiries and concerns related to payroll, providing exceptional customer service and support
- Stay updated on payroll regulations, implementing necessary changes to ensure compliance and best practices
- Perform additional related duties as required or assigned
Qualifications:
- Strong functional Payroll knowledge and a minimum of 7 years' experience in a large payroll department processing US payroll. Knowledge of Canada payroll and other countries is a plus.
- Knowledge of US withholding tax, related tax filings, tax policy and employment regulations as they relate to reporting in the US (required) and Canada (a plus)
- Ability to analyze and interpret payroll data, understanding trends, analyzing variances, and exercising critical thinking
- Basic understanding of accounting principles, ability to understand impact of payroll activity on financial statements and to partner with the Compensation Accounting team in analyzing and explaining P&L and Balance sheet variances
- Strong verbal and written communication skills
- The ability to work collaboratively and productively across teams and vendors to deliver on Payroll and Company goals
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.