Not Authorized
You are currently not authorized to access this section.
Please contact your Administrator to change your authorization settings.
Please contact your Administrator to change your authorization settings.
Platform Solutions - PS Management - Administrative Assistant
New York, NY
Job Description
Title: Platform Solutions - PS Management - Administrative Assistant
Location: New York, NY
Duration: 6+ Months
Duties:
Responsibilities:
Skills and Qualifications:
Skills/Qualities:
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
Location: New York, NY
Duration: 6+ Months
Duties:
Responsibilities:
- Provides administrative support in a complex team environment to a senior group of executives (up to 6 executives).
- Provides administrative support in-office 5 days/week; expected to arrive no later than 8:30a
- Provides back up coverage to other assistants when necessary.
- Occasionally may be asked to provide extended hours coverage which includes calendar coverage and checking email periodically.
- Frequently collaborates with chiefs of staff and finance team members.
- Coordinates complex, senior-level internal/external in person and Zoom meetings.
- Handles a high volume of phones calls, e-mails and Teams messages.
- Expected to interact with high level business leaders in a professional and effective manner.
- As needed, interfaces with clients and vendors through email, Zoom and in-person.
- Maintains complex and accurate calendars with ability to prioritize meeting requests and related logistics.
- Coordinates occasional domestic and international travel arrangements and processes expense reports, always maintaining up to date expenses for each executive.
- Responsible for participation in additional duties such as approving badge access, arranging office space, coordinating group events, supporting executive visits, booking conference rooms, and supporting ad-hoc projects with chief of staff teams.
- Assists executives with getting to meetings on time, printing out materials, running in-office errands such as delivering documents and items within the office.
- Mastery of our firm systems for T&E, space/seating, manager alignments and time-entry.
Skills and Qualifications:
Skills/Qualities:
- Incredibly organized with attention to detail and responsiveness
- At least [3 years] of prior experience with senior exec coverage.
- Requires excellent operational proficiency in Outlook scheduling, travel booking and associated logistics (e.g., car service), and expense management.
- Familiar with navigating Microsoft PowerPoint, Word, Excel, and Adobe PDFs.
- Collaborates well with other admins as needed to ensure proper coverage and back up coverage.
- Has strong interpersonal and communication skills.
- Must be able to prioritize a variety of time-sensitive tasks.
- Proactive with excellent follow-up.
- Demonstrates high degree of integrity and confidentiality; operates with discretion.
- Ability to display a consistent, professional degree of communication.
- Resilient, able to adapt to unexpected events, and ability to prioritize and multi-task in a deadline driven environment.
- Bachelor's Degree Preferred
- H.S Diploma
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3+ years
Email this Job to Yourself or a Friend