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GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.
Acting under the direction of the Administrative Manager, the Surgical Pathology Coordinator II will work under general supervision to perform technical and clerical functions required for core front-end laboratory operations, database and materials management for clinical and research projects, conferences, and courses. The Surgical Pathology Coordinator II is responsible for send-out tests, accurate verification of materials sent out and received. The Surgical Pathology Coordinator II will serve as the liaison between clients and BWH Pathology and follow up on the timely receipt of slides and blocks.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.
Clinical Support Duties:
1. Maintains a good professional relationship with outside storage facility, Access Corporation, as it pertains to daily retrieval of pathology slides and paraffin blocks, and the ongoing archiving of materials. Includes maintaining the database and all activities associated with organizing, labeling and tracking stored/requested items.
2. Orders, picks up and facilitates the handling of materials (e.g. slides, blocks, and reports) used for conferences, research projects, and clinical trials. Maintains delivery logs, shipments and consults requests.
3. Runs reports on consult materials requested for IHC Lab special studies, pulls materials and delivers it to the IHC Lab.
Non-Clinical Duties:
1. Responsible for daily handling, filing, tracking, and retrieval of diagnostic slides (approximately 250-300 cases daily). Must be able to verify status of all cases upon request.
2. Responsible for the daily log-in of approximately 25-30 cases returned with slide archive receipt.
3. Weekly processing and inter-filing of slides from approximately 5000 to 10000 slides per week composed of frozen section, breast core, and hematopathology cases.
4. Daily processing (banding and interfiling) of unstained slides from approximately 50-100 cases weekly and 2500-3000 Hematopathology cases received every 2 to 3 months.
5. Prepare slides to be transported to offsite storage when necessary (includes barcoding, labeling, and record-keeping of all material sent-to off-site storage).
6. Prompt archival of consult unstained slides.
7. Creates, updates and maintains filing system of surgical tissue slides and paraffin blocks.
8. Files, faxes, emails and photocopies.
9. Prepares materials for couriers, ground and express shipping.
10. Maintains division specific databases and creates reports as needed.
11. Maintains office and orders supplies. Oversees cleaning and maintenance as directed.
12. Performs all other duties and responsibilities as directed.
EDUCATION: Specify minimum education and clearly indicate if preferred or required
High School Diploma or GED required.
Associate's degree preferred.
EXPERIENCE: Specify minimum creditable years of experience and clearly indicate if preferred or required
Minimum 1-year applicable experience in a healthcare or laboratory setting required.
Understanding and use of basic medical terminology required.
Experience using PowerPath - preferred, but not required.
Experience using EPIC - preferred, but not required.
Brigham and Women’s Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.