Administrative Assistant (Grant Funded) - Central Campus
FUNCTION: Assists the Project Director with all administrative activities of the NSF BRICCS TX Grant
Essential Duties:
- Assist Leader(s) with all office management functions.
- Ensures website/OER TX is updated and maintained as per leader's directions.
- Assures quality and timely scheduling of monthly meetings via Zoom as well as the 3 in-person workshops.
- Implements ant security procedures for equipment, materials and supplies as necessary.
- Provide administrative assistance and support to committee chairs, including recording minutes and attendance
- Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.
- File and maintain all office records. Shred documents after required holding period.
Additional Job Functions:
- Manages leader's P-card purchases, receipts and reports.
- Assists with other project staff and participants, as needed.
- Maintain inventory of supplies and advises Leader of status.
Knowledge, Skills and Abilities:
- Website updates and maintenance proficiency
- Professional discretion/confidentiality
- Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint
- Excellent written and verbal skills
- Excellent phone and email etiquette
- Ability to interface with all levels of employees and clients
- Ability to work well in a fast paced environment
- Detail oriented, flexible, team player
- Ability to work in a variety of environments - individual office space; cubicle; open space
Required Education:
- High School diploma or GED
Preferred Education:
Required Experience:
- Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Preferred Experience:
- Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.
Grant-funded positions are contingent on the continuation and the availability
of grant funds.
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade: 103
Salary is based on the Board-approved salary schedule for the current fiscal year.
Requisition Number: req5145
Posting Close Date: 5/8/2024