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The Language Program Office is a member of the International Division at UW-Madison and is the home of the American Institute of Pakistan Studies (AIPS), the Wisconsin Summer Language Institutes (WISLI), Project GO at UW-Madison, and the Regional Flagship Languages Initiative (RFLI) for Hindi, Indonesian, Thai, Turkish, and Vietnamese. The LPO strives to engage with, support, and foster further development of Less Commonly Taught Languages (LCTLs) through teaching, learning, and research both at UW and beyond.
The majority of this position will be working with the RFLI and AIPS programs, however the potential exists for working with other LPO programs in a similar capacity as needed. Please see the LPO website for information on other LPO programs:
In its capacity with RFLI, this position will primarily be responsible for assisting with the execution of the RFLI programs, ensuring that RFLI student needs are met throughout all stages of the application process, summer and fall programs, and post-program wrap-up. The RFLI Program Assistant will work alongside internal and external RFLI staff members both domestically and abroad. The RFLI Program Assistant is expected to work closely with the RFLI Coordinator, language pedagogy coordinators for each RFLI program, and other LPO and program staff. Daily tasks and projects may include: scheduling logistics for meetings and events; ordering and maintaining supplies; web and social media updates; responding to email/phone inquiries; creation and distribution of informational or marketing materials; assisting with events thorough the planning, set-up, delivery, and clean-up, etc.
In its capacity with AIPS, this position will primarily be responsible for working with AIPS leadership in the execution of grants and activities related to the AIPS mission. The AIPS Program Assistant would be expected to play a lead role in coordinating, facilitating, tracking, and communicating the activities of one or more projects. These activities include, but are not limited to, pre-departure orientations, virtual workshops, summer institutes in the US, and events in Pakistan.
The expectation is that this position will be split evenly between RFLI and AIPS duties, though fluctuations in activities may dictate the need to dedicate more time to either project, or in support of other LPO programs. Because of the nature of the position, candidates will be expected to have excellent communication skills, ability to take direction well, ability to work independently with a team-oriented mindset, ability to take appropriate initiative, and good judgement.
- 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 15% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- 10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- 15% Serve as RFLI or AIPS representative at RFLI and AIPS events, meetings, etc.
- 5% Other duties as assigned for the LPO
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit:
Preferred
Bachelor's degree preferred in relevant field.
Clear and effective communication skills working with a variety of students, instructors, and program partners
Ability to work as a member of a team, while also self-motivated to independently complete individual duties and meet deadlines
Strong attention to detail
Professional, friendly, and open with an openness to working with people from varied backgrounds
Ability to maintain flexibility with shifting tasks, priorities, and deadlines
Ability to prioritize workload, manage multiple projects and deadlines effectively, and independently follow through on tasks
Ability to stay level-headed and maintain professionalism at times when there are multiple competing deadlines
Interest in area studies, international education, foreign language learning, study abroad, and related fields preferred
Interest/experience in the languages and cultures of the regions of the RFLI and AIPS programs preferred.
This position is full time and hours are expected to be within normal business hours.
Work Type:Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Ongoing/Renewable
Salary:Minimum $19.24 HOURLY
Depending on Qualifications
The continuation of this position is dependent on grant funding. Continued annual funding is expected but not guaranteed.
The successful candidate will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
Diversity, inclusion, and access are primary values for the Language Programs Office and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity, inclusion, and access across all spectrums.
Please submit a cover letter, CV/Resume, and a list of three professional references through the online jobs portal by the assured consideration date.
Contact:Anne Naparstek
608-261-1194
Relay Access (WTRS): 7-1-1. See for further information.
Administrative Assistant II(AD002)
Department(s):A10-INTL DIVISION/LANG PROGRAM OFFICE
Employment Class:University Staff-Ongoing
Job Number:297045-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the .
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/