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Position Summary:

We have an exciting opportunity to join our team as a Division Administrator.

In this role, the successful candidate provides leadership support and overall administrative direction for the academic clinical divisions which includes the management of non-physician staff. In conjunction with the Chief and leadership of the Medical School and Hospital, develops and implements strategic goals related to management of the division, program development and related issues. Develops and coordinates new programs and oversees their management.

Job Responsibilities:

• FINANCIAL MANAGEMENT: Oversees preparation of all budgets for divisional programs (i.e., school operating, discretionary, affiliation, Tisch funding, endowments, etc.) and Faculty Group Practices. Monitors these budgets regularly and reports on the financial performance of each division throughout year. Prepares variance reports outlining any deviation from the approved budget. Determines changes necessary to address resolution of variances. Prepares FGP analyses consistent with the business plans and/or agreements with the hospital for funding. Ensures that charges have been authorized by each Vice Dean, Vice President or CMO respectively. Oversees the development of business plans for all programs in the clinical divisional, including planning, analysis, marketing, and implementation. Provides administrative support to the Chief, Attending Physicians and House Staff on developing and monitoring workload and revenue indicators (i.e., discharges, length of stay, denials, outpatient referrals, etc.). Analyzes data and recommendations to the Chief. Develops strategies to ensure optimization of funding and financial support for professional activities. Oversees the preparation of capital and all sources of funding including the operating budgets. Develops strategies for cost containment and maximization of revenues.

• MANAGEMENT OF STAFF: Manages the entire non-physician staff within the division. Directs and coordinates administrative personnel to assigned tasks and projects. Interviews and hires staff based on objective criteria; explains to employee clearly what his/her responsibilities are and the applicable performance standards. Brings to the employees attention areas of performance needing improvement as soon as they are recognized with a plan and a time frame for correction; identifies areas for growth as well. Implements the Schools disciplinary process in accordance with School of Medicine guidelines. Approaches the performance review process constructively and conducts it in accordance with Human Resources and divisional guidelines and procedures. Continuously encourages the raising of the performance of the staff in order to achieve the best possible outcome. Serves as a mentor to the staff in the performance of their duties. Oversees all staff development and training programs in the division. Promotes an environment conducive to shared learning.

• ACADEMIC PROGRAMS: Provides administrative supervision of the academic programs within the division.

• FACILITIES MANAGEMENT: In conjunction with the Chief, oversees the strategic development of space and facilities planning for division. Assesses division needs against short and long term goals. Serves as Project Manager for all major construction and renovation projects within division. Ensures divisions interests are honored in any large space reallocation, construction or purchase of capital equipment consistent with the Schools and Hospitals guidelines. Oversees the negotiation of capital equipment and ensures appropriate level of analysis, projections and financial documentation is provided.

• COMPLIANCE AND POLICY DEVELOPMENT: In conjunction with the Chief, oversees the development and implementation of policies and procedures for the division. Ensures compliance in all areas of responsibility. Assures compliance with regulatory mandates of JCAHO, New York State Department of Health, New York City Department of Health and Rules and Regulations and Bylaws of Medical Staff and corporate compliance officer. Oversees ongoing development and coordination of the divisions QA/QI process, including coordination with Hospital QA committees and compliance with Hospital QI reviews. Develops and processes changes required in order to comply with new or changing regulations. Develops and approves effective complaint procedures. Ensures that policy changes are documented thoroughly. Oversees preparation of all externally and internally mandated reports. Communicates new policies and procedures and regulatory changes impacting the division with medical and non-medical staff as indicated. Establishes mechanisms/processes that facilitate compliance and assist in reinforcing hospital and school policy changes and regulatory requirements.

• PROGRAM DEVELOPMENT & DIVISIONAL GOALS: Plans, develops and recommends new programs for the division. Establishes annual goals based on the goals of the Chief and the overall division and the mission of the institution. Organizes and conducts in-service sessions and implements new programs as required. Proposes and implements programs to generate additional revenue. Schedules and conducts regular meetings with key personnel of Medical School and Hospital Departments to promote the most effective services. Submits long and short term divisional goals to the Chief and School of Medicine and Hospital leadership on a regular basis. Prepares verbal or written reports periodically to service lines on status of and or changes to division objectives and initiatives. Works collaboratively and shares necessary tools and resources to accomplish goals in accordance with the Medical Centers mission statement.

• FACULTY RECRUITMENT AND SUPPORT: Provides administrative management support to the Chief and leadership faculty in the recruitment of new faculty. Oversees the administrative services provided to all faculty within the division. In conjunction with the Chief, develops and implements strategic plans for the recruitment of faculty in areas targeted for growth jointly with the hospital. Develops a business plan for review and approval by the Chief and the Hospital and coordinates development of the offer letter. Coordinates with the Hospital regarding resources for recruits, including space and equipment. Oversees the administrative support provided to ensure all practicing/admitting physicians providing care to patients at NYUHC are appropriately credentialed. Ensures that all necessary paperwork is initiated and completed and guidelines are followed. Functions as a liaison with individual Attendings, as needed, in order to facilitate compliance. Coordinates activity of the Department Appointment and Promotions Committee, and oversees all administrative support for processing recommended faculty appointments and promotions. Notifies clinical faculty of hospital events (i.e., fall frolic/spring fling, mandatory training, etc.) and encourages attendance. Organizes a communication mechanism for MDs and House Staff on the service such as email or fax.

• GRANT MANAGEMENT AND CLINICAL RESEARCH: Provides oversight and administrative direction for all grant management activity and clinical research compliance within the division. Provides administrative support to the Tisch Hospital Section Chiefs in the development of clinical research programs. Identifies and helps coordinate appropriate resources needed to address tasks to be performed or data to be gathered. Oversees the management of funding provided under grants and contracts assigned to the division. Oversees compliance with all funding agencies and the IRB by ensuring that information required is maintained and reported on a regular basis. Identifies and analyzes any discrepancies in order to ensure appropriate justifications are provided. Meets on a regular basis with the Offices of Clinical Trials and Grants Administration in order to address any global issues within the division.

Minimum Qualifications:

To qualify you must have a Bachelor's Degree in Business, Health Administration or related field with a minimum of 5 years of progressive leadership experience in an academic medical center; or equivalent combination of education and experience. Successful candidate must have a thorough understanding of the management of an academic clinical department including the management of a physician group practice. Prior experience with professional or facility billing preferred. Excellent communication skills are essential to interface effectively with diverse internal and external professional groups and committees. Master's degree strongly preferred.

Preferred Qualifications:
Preferred Qualifications:None.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please . Please to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $117,107.95 - $147,420.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please