BID/JOB ANNOUNCEMENT

CONTRACTS COORDINATOR

CHICAGO DEPARTMENT OF TRANSPORTATION

Number of Positions: 2

Salary: $85,524; Grade B-16

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under direction, coordinates and directs the preparation and processing of procurement contracts

for a city department, and performs related duties as required

ESSENTIAL DUTIES

* Directs and coordinates the preparation and processing of departmental contractual documents

(e.g., contracts, suborders, direct vouchers) for the procurement of goods and services

* Supervises and directs staff engaged in contract and payment processing activities

* Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and

conformance with City procurement policies and procedures

* Coordinates with the Department of Procurement Services to monitor minority/women-owned

business enterprise (MBE/WBE) participation to ensure departmental contracts meet City goals

* Reviews bids and proposals and makes award recommendations to the Department of

Procurement Services

* Prepares and processes contract revisions, amendments, and extensions

* Oversees the preparation and processing of vendor payments

* Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite

and troubleshoot contract-related problems

* Prepares various contract status and summary reports

* Supervises the maintenance of contract records and related documents

* Reviews and revises contract specifications for goods and services

* Monitors vendor performance to ensure compliance with contract terms and conditions

* Informs and instructs relevant parties (e.g., project managers, contractors, subcontractors,

delegate agencies) on current contract availability and contracting process requirements

Additional duties may be required for this position.

LOCATION: 2 North LaSalle, Ste 1020

HOURS: 8:30 am - 4:30 pm, Monday - Friday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS:

Graduation from an accredited college or university with a Bachelor's plus four years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or diploma/degree at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

Preference will be given to candidates possessing the following:

• Previous work experience preparing contracts in a government environment
• Previous work experience in research and development of written specification
• Previous work experience managing multiple projects/initiatives
• Previous work experience creating and developing reports
• Previous supervisory experience

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on Monday, May 20, 2024.