Under the supervision of the Facilities Manager, the Mailroom & Facilities Associate manages the mailroom and provides assistance in support of the maintenance, repair and operations for all sites of the health center.
1. Oversees & maintains mailroom services
- Sorts mail from post office
- Sorts and delivers internal mail in a timely manner
- Delivers all boxes and packages to respective departments or employees in a timely manner
- Meters all outgoing mail
- Delivers all outgoing mail to post office
- Fills and empties all currier bags
2. Performs tasks related to the maintenance of building and grounds in a timely manner
- Prepares conference rooms at all sites for meetings, luncheons, etc
- Paints and performs other activities necessary for the cleanliness of and proper presentation of the facilities at all health center sites
- Performs maintenance and repairs to agency facilities, including, but not limited to: performing basic plumbing, electrical work, HVAC maintenance and repairs and carpentry
- Anticipates required plumbing, electrical, carpentry and other work, and makes recommendations regarding this work
- Escorts vendors when center needs repair from outside services
3. Accurately and in a timely manner oversees the monitoring and maintenance of a variety of health center supplies
- Monitors the use of lunchroom supplies such as paper plates, napkins and plastic utensils
- Monitors and cleans lunchroom including: wiping down counters and washing sinks, counters, floors, tables
- Delivers copier paper so that it is available at all times at the various copier stations
- Replaces toner in the photocopiers as needed
- Keep up with cleaning bathrooms; Such as sweeping, moping, cleaning of toilets/sinks, paper/soap dispensers
- Assists in preparing stock list
4. Meet agency participatory expectation
- Adheres to all agency and departmental policies and procedures
- Participates in quality assessment and improvement activities as requested
- Adheres to the highest principles of patient and client confidentiality
- Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
- Attends all required meetings, in-services and professional trainings
- Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
- Serves on agency committees and in professional organizations when requested
- Adheres to proper dress code
5. Performs related duties as required