How will you make an impact?

Manage the day-to-day operations of the Accounts Payable Team

• Ensures that staff properly prepare, enter, and review all vendor invoices to ensure that they are properly coded, approved and in compliance with all government and association policy.
• Lead and supervise the employee expense report reimbursement process. Ensure that staff properly review process expense items in accordance with the applicable association process and procedures.
• Supervises the check disbursement runs, ensuring that the AAMC staff matches invoices to checks to ensure the validity of each payment.
• Work with vendors, purchasing, and AAMC staff, and AAMC finance team to address and resolve any inquiries or issues.
• Manage the AP month-end and year-end closings including preparing accruals for commitments and various expenses. Willing to work in a deadline driven environment.
• Have a good understanding of the sales & use tax process as it relates to AP and coordinate the 1099 process.

AP Systems Administration

• Serve as the AAMC's A/P technical procurement lead (SME) for application requirements, including problem analysis and requirements development.
• Participate in the payables team's efforts to develop and implement a technology platform including assisting in the execution of implementation plan, developing, and finalizing business rules, test loads, User Acceptance Testing (UAT) and process implementation.
• Evaluate business process requirements to develop effective technology solutions.
• Lead data migration and supplier data classification initiatives in a manner that is consistent and compliant with established AAMC records retention requirements.
• Serve as the AAMC's payables technical liaison and point of contact between the contracting system, internal partners and Business Unit (BU) Supplier management Liaisons.

Reporting and other duties

• Manage the creation of reports and presentations relating to the AP processes including, but not limited to Supporting the Director of Procurement in:
• Developing, enhancing, testing, and providing regularly scheduled (daily, weekly, monthly, and quarterly) reports as required to support AP and business units.
• Providing general accounting services, report generation to the accounting team in the areas of billing, account reconciliations, intercompany billing and month end closing activities, when needed and other repots as requested by Director of Procurement.

Supervisory Responsibilities

• Supervises work of others (planning/assignment/assessing). Responsible for staffing/performance/compensation decisions.
• Supervises AP Staff.

What you'll bring to the role

• 3 - 5 Years of Related Work Experience.
• Bachelor's Degree.
• Basic computer skills with prior experience working with accounting software like Workday.
• Must have substantial ERP AP system experience, as well as 1099 filing experience.
• Strong interpersonal and communication skills to interact with AAMC Staff, and supplier.
• Strong analytical and time management skills.
• Good presentation skills.
• Well planned, organized with keen attention to detail.

The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative Action Employer. The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.

Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.

Remote Work Eligibility

Compensation Grade Range and Mid-Point

The above annual compensation range and mid-point are general guidelines. For candidates who meet the criteria, the AAMC's compensation philosophy is to target the midpoint of the salary range. Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations.

If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative Action Employer. The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.

Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.

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