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- Generate and send out invoices, ensuring accuracy in billing details and compliance with contract terms.
- Process incoming payments in compliance with financial policies and procedures, including checks, ACH, and credit card transactions.
- Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
- Prepare and maintain various reports, including aging reports, and regularly review outstanding accounts to identify and act on delinquent accounts.
- Communicate with clients regarding billing discrepancies and questions, engaging in proactive customer service to resolve outstanding issues.
- Assist with the reconciliation of accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Facilitate swift payment of invoices due by sending bill reminders and contacting clients with outstanding accounts.
- Contribute to the monthly and year-end close process, ensuring accuracy and timeliness.
- Work collaboratively with the sales and customer service teams to enhance revenue collection processes and improve customer satisfaction.
- Implement and maintain procedures for effective credit control and collection processes.
- Assist with audit preparation as it relates to accounts receivable activities.
- Proven experience (2+ years) in an accounts receivable role or a similar position.
- Strong understanding of billing and financial concepts.
- Proficiency in accounting software and MS Office, particularly Excel.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Ability to prioritize and manage multiple responsibilities.
- Excellent communication and interpersonal skills, capable of working well with both clients and internal teams.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.