Posting Number | S11873P |
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Working Title | Winter Wonderlights Manager |
Department | PSO-State Botanic Garden of GA |
About the University of Georgia | Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. |
About the College/Unit/Department | |
College/Unit/Department website | |
Posting Type | External |
Retirement Plan | TRS or ORP |
Employment Type | Employee |
Benefits Eligibility | Benefits Eligible |
Full/Part time | Full Time |
Work Schedule | |
Additional Schedule Information | M-F 8-5 WWL schedule: mid-November through December; frequent evenings and weekends for management of evening shows, and themed events in January, the launch event, sponsorships, and special package rental events. |
Advertised Salary | Commensurate with Experience |
Posting Date | 04/01/2024 |
Open until filled | Yes |
Closing Date | |
Proposed Starting Date | 05/13/2024 |
Special Instructions to Applicants | |
Location of Vacancy | Athens Area |
EEO Policy Statement | The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
Classification Title | External Affairs Professional |
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FLSA | Exempt |
FTE | 1.00 |
Minimum Qualifications | Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
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Position Summary | This position will oversee and manage all aspects of the design, coordination, set up and implementation of the annual Winter WonderLights (WWL) event. The WWL event is implemented November through January each year, but requires year-round planning & coordination. Responsibilities include, but are not limited to, event planning, project management, budgeting, ticketing system management, procurement, contracting, as well as coordination of sponsorship, marketing and PR, and reporting for the WWL event. The position is also responsible for the schedule for design updates, set up and inventory of the lights, planning, coordinating part time staff & volunteers, and managing nightly operations during the event. The position will conduct post-event review, analysis, and evaluation of the event success based on pre-established indicators including return on investment. Job duties include managing seasonal workers, coordinating logistics and administration of promotional materials, responding to customer questions, and ensuring overall event success. This position will be the key manager to develop vendor contracts, ensure deliverables, coordinate logistics, and trouble shoot event implementation. This position will report to the Associate Director of Administration & Visitor Services of the State Botanical Garden of Georgia (Garden). |
Knowledge, Skills, Abilities and/or Competencies |
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Physical Demands |
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Is driving a responsibility of this position? | Yes |
Is this a Position of Trust? | No |
Does this position have operation, access, or control of financial resources? | No |
Does this position require a P-Card? | No |
Is having a P-Card an essential function of this position? | No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? | No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | No |
Credit and P-Card policy | Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. |
Background Investigation Policy | Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. |
Duties/Responsibilities |
Manage Design, Logistics and Implementation of WWL Events The WWL events include but are not limited to, Management of evening shows from mid-November through December, and themed events in January, the launch event, sponsorships, and special package rental events. The responsibilities include year-round tasks related to overseeing the design and event logistics, coordinated execution of timing for sponsorships, PR / marketing materials, and ticketing, as well as troubleshooting related to developing and installing the light show. Responsibilities include but are not limited to:
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Percentage of time | 60 |
Duties/Responsibilities |
Management of Budget, Procurement and Contract
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Percentage of time | 30 |
Duties/Responsibilities |
Team Leadership Responsibilities
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Percentage of time | 10 |