Title: Event Coordinator-University Program Board
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: Dean of Students

The University Program Board is a function of the Dean of Students Office, providing large-scale social events for the campus community with a focus on students. Four students will be hired for this position. Each Event Coordinator will research, plan, promote, and implement one (1) large-scale event each semester (fall and spring) and assist the other three (3) Event Coordinators with running their events. Additionally, each Event Coordinator will be responsible for an aspect of planning a ticketed concert.

RESPONSIBILITIES
*Take lead coordination on one (1) large-scale event each semester, which includes researching all event components, planning, promoting, and implementing the event within a pre-set budget.
*Communicate with vendors, artists, and agencies for researching and planning event components.
*Facilitate location and catering reservation processes.
*Work directly with the University Program Board Marketing and Communications Coordinator on the promotion of events.
*Assist with three (3) other large-scale events each semester.
*Assist with major concerts.
*Attend one-on-one meetings with supervisor and team meetings.
*Hold six (6) office hours each week, which may vary depending on workload.
*Create, maintain, and update resources for vendor contacts and information.

KEY EVENTS
Events that will be planned include, but are not limited to, the following
*First Weekend
*Picnic with the Prez
*One Family Weekend event
*Major Concert
*Springfest

$14.50-$15.00/hour

* Undergraduate student enrolled through May 2025.
* Available to work some evenings, which may include weekends.
* All student employees in the Dean of Students Office must maintain good academic (min. 2.5 cumulative GPA) and student conduct standing from the point of application through term of employment. The employer will check status at the beginning and the end of each semester of employment.

* Ability to work during academic breaks as needed.
* Ability to think critically on the job and problem-solve as needed.
* Ability to multitask and be flexible.
* Attention to detail.
* Able to work as part of a team.
* Organizational and communication skills.
* Strong work ethic.

This position requires approximately 8 hours per week but will vary depending on events. Will require some nights, which may include weekends. The position is continuous May 2024 - May 2025.

May 2024

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Finalists for the Event Coordinator positions will interview with members of the Student Activities unit of the Dean of Students Office in April 2024.

Julia Durnell
jmdurne@ilstu.edu
(309) 438-3212

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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