Conflicts Analyst
Aurora, IL 
Posted 29 days ago
Job Description

About ESi

Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large-scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and damage to residential or commercial structures. The variety and depth of our project work creates a variety of fulfilling roles at ESi.

What We Can Offer You

  • Medical, Dental & Vision
  • Life Insurance/Voluntary Life Insurance
  • 401k with employer match
  • Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus
  • Flexible Time Off (FTO) - encouraged to take 20 days of paid time off/year
  • Pet Insurance
  • Work/Life Balance
  • 10 paid holidays (9 standard holidays and 1 floating holiday)
  • Access to Wellbeats - on-demand fitness & well-being videos
  • 30-minute fitness break available in addition to 1-hour lunch break
  • In-office gym & personal trainer at the office multiple times a week
  • Wellness Reimbursement
  • Business casual dress code and positive working environment
  • Continuing education opportunities

About This Role

A Conflict Analyst will perform detailed new matter searches, supplemental searches, audits, and updates in the database. Verify all information and maintain the integrity of the firm's database. Produce detailed search reports for production to the matter approver. Ensure compliance with the firm's policies and procedures.

Key Responsibilities:

  • Receive conflict check requests via an online submission system for potential new projects to research and provide search results to the appropriate approver
  • Review project information forms for any possible misspellings or alternate spellings, accuracy or missing information, request additional information from admins, as necessary
  • Assign project numbers and perform precise entry of new projects into the ESi database which includes a careful review of information
  • Search internal databases to determine the firm's involvement in all past projects
  • Verify the billing information
  • Sort search results to identify relevant hits and compile all search details into a report for the project approver to determine whether a conflict of interest exists
  • Perform supplemental searches for newly added and updated project information
  • If appropriate, search external databases to identify whether the entities involved are affiliated with other names
  • Submit and track approvals from directors
  • Perform special projects when needed
  • Perform updates for client and project information in the ESi database
  • Ensure the security and confidentiality of ESi's database
  • Consistently meet deadlines and time-sensitive requests while working in a fast-paced environment
  • Coordinate with the leadership team, consultants, database managers, and other consulting professionals to achieve a seamless conflicts-management workflow
  • Partner with team members to answer questions pertaining to project intake, conflict checks, and special billing
  • Assist in managing conflicts database
  • Provide subject matter guidance in connection with general firm-wide new business clearance and conflicts-of-interest projects
  • Participate in the ongoing review of the firm's conflicts-management efforts
  • Under direction from management perform conflict checks during firm acquisitions
    1. Work with designated contact(s) to obtain missing crucial information for conflict checks
    2. Perform database searches related to the influx of new projects from acquired target
    3. Assign project numbers and input new projects into the database


Education & Experience:

  • Bachelor's degree or commensurate experience
  • Past position working with a conflicts database in a similar environment

Other Skills/Abilities or Other Qualifications:

  • Strong critical thinking skills
  • Ability to work independently, under pressure in a fast-paced environment
  • Strong written and verbal communication skills
  • Quick learner with the ability to pick up new information quickly
  • Must be able to work efficiently and independently with a high degree of accuracy, confidentiality, and professionalism
  • Strategic thinker with excellent organizational skills and attention to detail
  • Strong capabilities in research, communication, teamwork, customer service, and project management
  • Ability to understand and carry out moderately complex oral and written instructions
  • Ability to quickly create comprehensive and precise search criteria is critical
  • Ability to consistently exercise discretion and independent judgment
  • Must be flexible and able to adapt quickly to changing priorities
  • Ability to comfortably interact with consultants and staff
  • Positive attitude with a solutions-based approach to work
  • Thorough working knowledge of pc, MS Office software applications, and database functionality


  • Experience working in 3E business management system
  • Thorough knowledge of corporate business structures, corporate family trees and corporate affiliations

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is required to stand; walk and sit regularly.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment.

  • Local candidates preferred - no relocation provided.

It is the policy of ESI, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESI is committed to recruiting, hiring, and promoting people with disabilities, as well as veterans.

To all recruitment agencies: ESi does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of ESi without a prior written search agreement will be considered unsolicited and the property of ESi. Please, no phone calls or emails.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
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