Human Resources Coordinator
Costa Mesa, CA 
Posted 9 days ago
Job Description
Human Resources Coordinator
Job Locations US-CA-Costa Mesa
Job ID 2023-1694 Type Regular Full-Time Division Insight Investments
    Complete various projects and or conduct research on HR topics as assigned.
  • Manage incoming HR mail and work with HR team to ensure appropriate action is taken.
  • Coordinates with Accounting, Payroll and IT to ensure vendor invoicing, and payroll updates are processed accordingly
  • Perform routine filing, scanning, and archiving of records to ensure record retention compliance
  • Assist with Benefits enrollment of employees when eligible and cessation of benefits on termination of employment.
  • Maintain Human Resource Information Systems (HRIS) records, ensuring data accuracy through self-audits and reports
  • Coordinate and verify pre-employment background checks an annual motor vehicle record
  • Support recruiting efforts by posting jobs with various recruiting sources/websites and scheduling interviews for HR and hiring manager(s).
  • Updates HR and leadership team on current employee count, terminations, new hires, org charts, assets, and similar
  • Ensure smooth communication with employees and timely resolution to their queries.
  • Offer front desk receptionist coverage as needed.
  • Assist with the day-to-day operations of the office and troubleshoot issues, including activating and replacing access badges/transponders, etc.
  • Participate in special department projects including HR audits, volunteer event coordination, and other projects as assigned.
  • Assist with coordinating HR related meetings and small events, including set up and clean up afterwards
  • A high level of time management, accountability, and prioritization skills
  • Self-motivated, goal-oriented, and driven to accomplish department goals.
Qualifications / Education
  • Proficiency in MS Word, MS Excel, MS Power Point preferred
  • General knowledge of HR practices and procedures required
  • Experience supporting HR required
  • High school graduate required
  • Bachelors Degree or equivalent experience preferred
  • Must be highly motivated individual with high level of initiative and an attitude of willingness
  • Must be team player willing to assist others at all levels of the organization
  • Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
  • Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
  • Strong attention to detail
  • Ability to communicate effectively on a one-on-one basis or in group setting
  • Ability to exercise strict confidentiality

Insight Investments, LLC is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.

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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
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