Administrative / Marketing Assistant
Indianapolis, IN 
Posted 20 days ago
Job Description

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Administrative / Marketing Assistant, we'll count on you to:

  • Answer, screen, and direct calls in a courteous and professional manner; take messages and/or forward telephone calls to appropriate employee/voice mail.
  • Meet and greet all visitors, clients and employees; determine their needs and direct them to the appropriate employee/locations.
  • Keep conference room(s) clean and organized. Order lunches for in-house events and meetings. Coffee/water, meal set-up for client meetings.
  • Open, date stamp, and route incoming mail. Prepare and forward outgoing mail, UPS packages and courier deliveries.
  • Assist writing non-technical text; support staff in the development of technical proposals and documents; and edits and proofreads marketing communications and project documents as needed.
  • Perform general clerical duties, including, but not limited to; ordering office supplies, filing, photocopying, scanning, and faxing; type and distribute internal and external correspondence as assigned to include; specifications, letters, memos, reports, proposals, contracts, labels, etc.
  • Project tracking and entering of information into our proprietary system
  • Technical editing and formatting of project related documents
  • Assist marketing team in preparing base presentations, coordinating graphics and the development of interview materials and practice sessions.
  • Prepare graphics and provide formatting assistance to technical staff on client deliverables.
  • Assisting project managers with administrative documentation - typing, revising and combining material such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft among others.
  • Perform data entry duties as assigned.
  • Requires coordinating with team members located in multiple offices and from multiple firms.
  • Special projects as assigned.
  • Perform other duties as needed.



Required Qualifications

  • High School diploma or equivalent
  • A minimum of 3 years experience in administrative support
  • Excellent verbal and written communication skills (grammar, writing/editing, etc)
  • Flexibility and ability to prioritize and handle multiple tasks
  • Proficiency with MSOffice including Microsoft Word, Outlook, Excel, and PowerPoint
  • Self-motivated, well-organized and detail-oriented
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred Qualifications

  • 1 year of documented layout and production experience
  • Associate or Bachelor's degree in Business Administration or related field preferred
  • 5 or more years of professional office related experience
  • Experience with Adobe InDesign preferred
  • Preference given to local candidates


At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location: United States-Indiana-Indianapolis
Industry: Administrative
Schedule: Full-time
Employee Status: Regular
BusinessClass: Marketing and Admin
Job Posting: Mar 22, 2023

At HDR, we are committed to the principles of employment equity.

USA: We are a Federal Contractor, Affirmative Action and Equal Opportunity Employer. We consider all qualified candidates regardless of minority, veteran, disability, sexual orientation, gender, gender identity or any other status protected by law.

CANADA: We welcome applications from all qualified individuals.

AUSTRALIA: We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

At HDR, health and safety matters.

For some positions, you may be required to provide drug and alcohol testing, before or during employment, based on our Drug Testing and Drug Free Workplace Policy.

If you are required to drive for us, we require a valid driver's license and compliance with our vehicle policy.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
3+ years
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