Job Title: Payroll Analyst

Position Summary:

Reporting to the Assistant Director of Finance, the Payroll Analyst ensures that all employees for both the Allegheny Intermediate Unit and any Shared Service customers are paid accurately and in a timely manner with the correct withholdings and deductions.

Duties and Responsibilities:

1. Review, audit, reconcile, and correct/update payroll prior to transmission to ensure proper pay calculations, compliance with company policy, federal, state, and local regulations.
2. Review, research and respond to complex/sensitive payroll questions.
3. Prepare pay by verifying time records, calculating and producing ad-hoc checks or electronic transfers.
4. Manage Oracle Fusion Time and Attendance module on a day-to-day basis.
5. Ensure compliance with existing payroll policies and procedures.
6. Responsible for supporting the development, updating, and monitoring of all internal controls to accurately report financial information for the payroll department.
7. Compile, analyze, and document issues on payroll and related fiscal activities in order to identify systemic issues or problems.
8. Maintain related records and prepare ad hoc reports for management; in response to audit and in support of day to day requests.
9. Assist with year-end processes: company specific activities, compliance activities, year-end audits, W-2 audits, and W-2 processing and distribution
10. Conduct integrated quality assurance testing on system changes prior to release in production.
11. Complete Wage Audits upon request by issuing agency as needed.
12. Assist the payroll department with day-to-day task planning and special projects.

1. Bachelor's Degree in Accounting, Business Administration or related field required.
2. Minimum 3 years relevant experience with 1 year of payroll processing experience required.
3. CPP designation preferred.
4. Strong interpersonal skills with the ability to influence, negotiate, and problem solve
5. Strong understanding of FLSA.
6. Shared Service experience preferred.
7. Experience with Oracle Fusion preferred
8. Premium customer service skills.
9. Ability to maintain a positive attitude and work well in a team-oriented setting.
10. Ability to manage multiple priorities in a fast-paced working environment.
11. Ability to maintain privacy and confidentiality of the data and information they are accessing.
12. Strong written and verbal communication skills, with the ability to work effectively with employees at all levels of organization.
13. Excellent processing skills and attention to detail.
14. Ability to meet deadlines.
15. Self-motivated, independent, cooperative, flexible, creative, and responsible.
16. Must be detail oriented and comfortable working in a fast-paced and rapidly changing environment.
17. Intermediate to advanced Microsoft Excel is required (pivot table, VLOOKUP, formulas, etc.).
18. Skilled in the use of Microsoft Office Suite including Word, PowerPoint, Access, and Outlook, and willingness to experiment and work with new technologies.
19. Ability to comply with the AIU Conduct Policy.

Additional Requirements:

1. Current Act 114, Act 34, Act 151 and NSOR clearances are required prior to an offer (Must be dated within 1 year of hire date).
2. School Personnel Health Record (Form H511.340 (8/2011)) must be completed and received by Human Resources prior to hire date.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Be able to lift or carry up to 25 pounds.
2. Be able to bend or twist at the neck and back.
3. Specific vision includes peripheral vision and close vision.
4. Be able to stand for extended periods throughout the day.

The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Disclaimer: The preceding description is not designed to be a complete list of all duties and responsibilities required of the Payroll Specialist.

Reports To: Assistant Director of Finance

Department: Business Office

Position Schedule: 260 days

Salary: Grade 13

Benefits: Per Act 93 Benefit Guide

To Apply: Create an on-line application and upload a cover letter, resume, PA Certificate (if applicable) and transcripts at the AIU Career Site.

Please send any questions to: recruitment@aiu3.net

The Allegheny Intermediate Unit is an equal opportunity education institution and will not discriminate on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, handicap, or limited English proficiency in its educational programs, services, facilities, activities or employment practices as required by Title IX of the 1972 Educational Amendments, Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 Regulations of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1975, Section 204 Regulations of the 1984 Carl D. Perkins Act, the Americans with Disabilities Act, or any other applicable federal or state statute.