Administrative Assistant II - Instructional Support Office
Alexandria, VA 
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Posted 1 month ago
Job Description

Job Description:


The Administrative Assistant II provides administrative support to executive-level leadership; acts as the liaison between the administrator and other parties; monitors assigned programs and projects; ensures smooth and efficient operation of the assigned department.

This position reports to the Executive Director of Instructional Support.

Qualifications:


Education: High school diploma or equivalent.


Experience: Job-related experience within the specialized field with increasing levels of responsibility required.

Essential Functions:

  • Coordinates meetings and activities in support of assigned administrative personnel's operational activities.
  • Evaluates interactions, situations, and events (e.g. involving other staff, students, parents, the public, etc.) and take appropriate actions and/or direct them to appropriate personnel for resolution.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. budget, purchase orders, payroll, etc.) to provide documentation in accordance with administrative and legal requirements.
  • Maintains the inventory of office supplies for the purpose of ensuring items' availability.
  • Monitors assigned departmental activities and/or program components (e.g. payroll, travel arrangements and reimbursements, meetings, events, etc.) to ensure goals are achieved, target dates are met and financial, legal, and/or administrative requirements are satisfied.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written references, and/or convey information.
  • Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with the program, district, state, and/or federal requirements.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and/or provide direction.
  • Serves as a resource to other support staff to provide direction and/or technical support with assignments.
  • Relieves assigned administrator of routine administrative tasks.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Attends meetings and workshops to record events, and convey and/or receive information.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Clearances:

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance

  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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