Administrative Assistant Office of Academic Affairs - Art & Art History
Oneonta, NY 
Posted 2 months ago
Job Description

Date: September 26, 2022
Title: Administrative Assistant Office of Academic Affairs - Art & Art History (Part-time)

Description: Under the supervision of the co-chairs of the Department of Art & Art History, the Administrative Assistant is responsible for multiple tasks that are required for faculty to fulfill their position in educating students during the academic year.


  • Performs a variety of word processing tasks, such as letters, minutes, exams, class materials, questionnaires, reports, journals, programs, etc.
  • Ordering: office and academic supplies, desk copies, office nameplates, key requests, material requisitions
  • Creating visiting artist contracts & making hotel & travel arrangements
  • Assists department co-chairs with department budgets and reconciles discrepancies
  • Assists department co-chairs with scheduling needs, such as compiling class schedules, meetings and events
  • Assists with coordination of student art & art history reviews
  • Compiles statistics for use in reports and grant applications
  • Updates portions of the department web pages as needed
  • Creates and maintains positive relationships with all internal and external constituents
  • Mail pick-up and delivery to and from the Copy Center
  • Provides support with hiring process
  • Help with department outreach
  • Assists the Office of Academic Affairs with collection of course syllabi and campus-wide assignments
  • Serves as liaison between faculty and Aramark facilities regarding work orders and building maintenance concerns
  • Supervision of work study students
  • Administrative support for accreditation and assessment
  • Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus
  • Comply with all applicable College, Federal, State, local and associational regulations
  • Performs other job-related duties as assigned

Qualifications: Minimum requirements for the position are a High School Diploma or GED and at least three years of secretarial experience.

  • Demonstrated knowledge of Microsoft Software (Office, Word, Excel, etc.) & Google Drive (Docs, Sheets, Calendar)
  • High level of verbal and written communication skills
  • Ability to work with multiple supervisor
  • Ability to multi-task and prioritize
  • Strong organizational skills

All employees are required to be fully vaccinated for COVID-19 prior to the start of their employment.

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to "be the best at melding liberal arts education with experiential learning."

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders-what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York-a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening "the understanding, awareness, and appreciation of diversity among all members of the Hartwick community." Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume;
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College's Diversity Statement (); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Required Education
High School or Equivalent
Required Experience
3+ years
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