SENIOR COURT CLERK
Clayton, MO 
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Posted 21 days ago
Job Description
SENIOR COURT CLERKPosition is open until filled





What will I be doing?


The Senior Court Clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System.

Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff.

General Duties:
Perform supervisory and technical clerical work in the Civil -Summons Department, which will include the following: Accept and initiate new civil cases, which includes scheduling, issuing and processing summons, processing Department of Revenue cases; assist the Summons supervisor, in their absence, with the overall supervision of the section; assist with providing answers to questions with case processing to clerks; assist with training clerks and provide input to the supervisor of a clerk's training progress; insure completeness and accuracy of documents filed through the court's electronic filing system before acceptance; scan and attach documents by using the Document Management System (DMS) in the case management system; perform quality assurance of scanned documents; schedule dockets; send notices; process pleadings and make docket entries; answer inquiries and furnish information to attorneys, court personnel and the general public by telephone and in person; and perform other duties as assigned.


(The following duties are representative of this position, not comprehensive.)
Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control
Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures
Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports
Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges)
Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing
Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties?
Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system
Contacts attorneys and other court personnel to resolve technical discrepancies with court filings
Assist with on-the-job training for new staff
Enters orders, courts dates, pleadings and other court matters
Interacts with the public in a timely and courteous manner
Creates and processes copies of official legal documents
Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads
Do I qualify?


(Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):

  • Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.
Can I be successful?


(This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)

Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court

Advanced knowledge of organization operations, functions and scope of authority of the court

Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress

Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives

Ability to maintain a variety of complex records and prepare reports from an automated system

Ability to establish and maintain effective working relationships with internal and external stakeholders

Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties

Ability to work with minimal supervision and follow oral and written instructions

Requires strong time management and organization skills with the ability to be detail oriented

Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate

How do I apply?

Individuals, including current judicial employees, interested in this position must to complete a profile and submit an application prior to the application deadline, if applicable. Applicants with the necessary educational qualifications must also upload a copy of their college transcript(s) to the online application system. Individuals who have previously completed a profile and wish to be considered for this position must to their profile and submit an application prior to the application deadline, if applicable. For more information, visit the web page (www.courts.mo.gov/careers).



 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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