Associate Director, Post Award Grant Administration (Hybrid Eligible)
Daytona Beach, FL 
Posted 18 days ago
Job Description
Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

The Associate Director for Post Award Grant Administration (AD) is a key team leader responsible for (i) overseeing the post award and activation process for the Office of Sponsored Research Administration (OSRA), (ii) training department staff and internal stakeholders, (iii) managing assigned post award activities including establishing sponsored projects accounts to capture critical award attributes, ensure data integrity, and address the unique terms and conditions, both of the sponsor and ERAU, and (iv) promoting a positive environment and culture that fosters collaborative relationships and embraces change.
The incumbent will serve as a direct supervisor to grant administrators, ensuring that post award transactions conform with Federal and State regulations, sponsor terms and conditions, and University policies. Coordinates team assignments, evaluates workload and process, and recommends improvements to ensure all items are processed accurately and in a timely fashion. Additionally, incumbent will be responsible for reviewing and endorsing incoming awards in accordance with University and Sponsor requirements. Work in partnership to support, guide, and inform principal investigators through the post award processes. Provide reporting as needed to Director of OSRA and team. Works closely with the Associate Director of Pre- Award Grant Administration and serves as their backup.

This position requires strong prioritization and problem-solving skills as well as responding to different stakeholders' (faculty, sponsors, department administrators) priorities and concerns in a high-volume and fast-paced environment. This position serves an important leadership role as a resource and mentor for team and office members and must work collaboratively within the Office of Sponsored Research Administration as well as with other central University offices, other academic institutions, and sponsors. Candidate should have strong, demonstrated facilitation and communication skills and ability to work with individuals of all levels to develop and accomplish shared goals. Actively researches and maintains knowledge of compliance and best practices for grant administration in order to help update University policies and procedures and guard against potential audit findings.

Responsibilities include the following:

  • Supervise grant administrators during the grant award lifecycle (award negotiation, setup, administration, and closeout). Monitor grant administration team workload and assign awards and tasks as necessary. Provide support and guidance to post award grant administration team to address issues and concerns on an ongoing basis. Hire, onboard and train new grant administrators while providing ongoing training to entire grant administration team. Evaluate employee performance and complete employee evaluations.
  • Administer and maintain oversight of limited portfolio of sponsored programs as needed, including award negotiation, setup, administration, and closeout.
  • Serve as approver for expenditure and award modifications/corrections in finance and grants system following review and approval by grant administrators.
  • Create guidance and update existing forms and processes to align with sponsor and University policies and procedures.
  • Coordinate other activities, special reports, projects, and other related duties as assigned.

  • Bachelor's degree in business administration or related field required, Master's degree preferred
  • Individual must have at least 5 years of relevant experience within sponsored research or University setting
  • Certified Research Administrator (CRA) is highly desirable

Required skills, knowledge and abilities:

Extensive knowledge of the theories, principles, methods, and procedures of grant administration and compliance. Extensive experience in government grants, budget management, compliance and administration. Extensive knowledge of the granting procedures, and laws applicable to the compliance and administration of government grants. Must have a strong understanding of Finance, Accounting and budget. Analytical and problem solving skills; ability to make independent decisions and/or recommend solutions. Ability to develop, analyze and review project budgets and expenditures. Able to manage a variable workload and able to meet deadlines, while providing quality service. Ability to formulate and implement operational policies and procedures effectively for contracts. Ability to communicate effectively both orally and in writing.

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5+ years
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