Program Coordinator
Baltimore, MD 
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Posted 2 days ago
Job Description


Program Coordinator

General Summary:

The Program Specialist will provide general administrative and project management support for Center for Teaching Excellence and Innovation (CTEI) and University programs and events including scheduling event coordination program and workshop communications and program data collection. This person will work closely with the Teaching Academy director and the Center's administrative manager to ensure effective and efficient management of CTEI programs - both in person and online. The program specialist should be highly detail oriented and proactive in solving logistical challenges.

Essential Duties and Responsibilities:
  • Identify potential event locations and reserve facilities.
  • Coordinate A/V and other technical support for events in person and online.
  • Contact vendors to identify catering options manage orders and manage logistics with vendors.
  • Set up and manage registration systems for events.
  • Communicate with event presenters and ensure timely collection of presentation materials.
  • Create and print event materials such as registration checklists name badges manuals worksheets etc.
  • Assist CTEI staff in planning events and initiatives including work plans timelines and budgets.
  • Create coordinate and disseminate event communications and program announcements via email web social media and print to internal and external audiences.
  • Update CTEI websites with information about events and programs.
  • Respond to participant questions about CTEI programs and events.
  • Provide onsite support leadership and troubleshooting during events as needed.
  • Compose and implement policies and procedures for event planning best practices.
  • Keep minutes at planning meetings; document and track decision making and task assignments.
  • Track event participation for specific events and across programs (e.g. Teaching Academy Certificate of Completion).
  • Conduct pre- and post-event evaluations/surveys and report outcomes.
  • Compile data used to publish reports to senior administrators.
  • Other administrative and program coordination duties as assigned


Knowledge, Skills and Abilities:

  • Excellent oral written and interpersonal communication skills including proofing and editing.


  • Ability to manage high volume of work and multiple priorities.


  • Ability to generally work independently as well as part of a team


  • Proficient with Microsoft Office Suite (Word Excel) Zoom MS Teams Eventbrite and Social Media etc.


Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Three years related experience
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula


  • Preferred Qualifications
    • Bachelor's degree
    • Familiarity with audio visual equipment and troubleshooting




    Classified Title: Special Events Coordinator
    Working Title: Program Coordinator
    Role/Level/Range: ATO 37.5/02/OE
    Starting Salary Range: Commensurate with experience
    Employee group: Full Time
    Schedule: M-F, 8:30 a.m. to 5 p.m.
    Exempt Status: Non-Exempt
    Location: Hybrid/Homewood Campus
    Department name: Center for Teaching Excellence and Innov
    Personnel area: Libraries

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

    Equal Opportunity Employer

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    Accommodation Information

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

    Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

    The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Note: Job Postings are updated daily and remain online until filled.


    To apply, visit https://jobs.jhu.edu/job/Baltimore-Program-Coordinator-MD-21218/917159900/


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    Job Summary
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Required Education
    High School or Equivalent
    Required Experience
    3+ years
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