About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.

Job Title: Administrative Assistant

Job Summary: Provides general office duties, compiles and maintains records of business transactions and general office activities of establishment by performing the following duties.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Responds to telephone calls and greets visitors. Directs calls, takes messages and provides customers with routine information.
• Assists in organizing weekly, monthly meetings and other events as needed with minutes as required.
• Provides support to Facilities Director with corporate, client and vendor reporting, safety compliance and quicker database maintenance.
• Supports recruiting efforts
• Maintain employee personnel and training records.
• Prepare Weekly Payroll, track and maintain paid time off reports.
• Operates office machines such as computers, phones, and copying machines.
• Coordinate IT requests
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Purchases office supplies
• Creates PO's in JD Edwards financial program, codes/processes invoices for approval and payment, provides financial reporting support
• Submits uniform requests for technicians.
• Organize and Maintain all Business-related documentation.
• Supports business operations to ensure that all work is completed in accordance with the EFS Business System Standard Operating Procedures and Work Instructions.
• Maintain and update as necessary the Local Work Instructions files.
• Vendor management, contract Administration.
• Request and maintain certificates of insurance

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.