University Archivist
Chicago, IL 
Posted 1 month ago
Job Description
Posting Details
Position Information

Posting Number S220093P
Posting Date
Closing Date
Title University Archivist
Working Title University Archivist
Employee Class Administrator
Department Administrative Services, Library & Instructional Services
Full-time/ Part-time Full-time
Hours Per Week 40
Standard Work Week Monday-Friday, Occasional Weekends
Job Summary
Job Description
The University Archivist is responsible for administering university archives and special collections, conservation studio, manuscript and library special collections including deposits of personal papers by Illinois political leaders, foundation work, fundraising, public programming, and possible in/or over-load teaching in archival science or public history. The University Archivist will facilitate access to holdings by serving as subject expert for instruction in archives and college histories; communicate with potential donors, users, and others about resources and activities related in historical holdings of the Chicago State; participate in public presentations, instruction, and publishing activities; compiling finding aids/guides, develop Web site content and other publications. The University Archivist will develop and coordinate and active records management program, including working with college staff and faculty on the maintenance, transfer and disposition of Chicago State University records in all formats, and investigate the accessioning of records in e-mail, web and other digitized and electronic/audiovisual formats.

Chicago State University uses Eloquent software for Archives Records Management System and Ex Libris' Voyager for Integrated Library Management System with Consortium of Academic and Research Libraries at Illinois (CARLI) that includes a digital content component (CONTENTdm, with Dublin Core for metadata cataloging, etc.).

The Archivist is responsible for supervision of the Records Manager and the records management process across the enterprise in alignment with the State Records Management process.

The successful candidate will manage a records manager, a Business Associate for the Gwendolyn Brooks Center, archival support staff, and student aids. Participation in professional activities of appropriate archival, historical, library or information management organizations and contributions to the professional literature is expected, as is service in library and university-wide committees and groups.
Minimum Qualifications
Required: ALA-Accredited Master's degree in Library and Information Science with Archives and Records Management specialization or Master's degree in Archival Science.
Preferred Qualifications
Preferred: Doctorate in one of the Information Sciences, History or related fields, Archives and/or Records Management certifications; background in systems management, and experience with digital resource development and management; a second relevant subject Master's degree (e.g., History), or ABD status in related field, and 3+ years full time working management experiences or relevant at academic library or archives agencies. Evidence of excellent written and oral communication, organizational skills, analytical ability, familiarity with online bibliographic tools and Archives/Library technologies and standards e.g. EAD, DACS, etc.
Knowledge, Skills and Abilities
Analytical skills: You must be able to determine the origin, importance, and condition of materials so you can decide which items to preserve.

Organizational skills: Organizational skills are important in developing systems for storing materials and making them available to the public.

Interpersonal skills: Your ability to listen, verbally communicate, decipher body language, and instruct people will facilitate your interactions with the public. You might be called upon to work as part of a team.

Reading comprehension: You must be able to understand written documents.

Computer literacy: This includes accessing databases and other electronic document management tools.

Additional Applicant Information
Physical Requirement/ Demands
Sedentary work that primarily involves sitting/standing
Work Environment
General office work environment
No adverse environmental conditions expected


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Master's Degree
Required Experience
3+ years
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