Document System Administrator
San Diego, CA 
Share
Posted 1 day ago
Job Description
Document System Administrator
Job Locations US-CA-San Diego
ID CA -1111
Category Administrative/Clerical
Type Full Time
About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

Document control support shall provide program management and project/program document management services to support planning, design, construction stages and other related activities and to facilitate, coordinate and manage the document management system (DMS) host of the project/program with respect to timely performance in accordance with the requirements of the project/program and monitor the quality of services and workmanship and shall recommend courses of action to Electric Engineering & Construction (EE&C) when respective contractual requirements are not being fulfilled.

Responsibilities

Job Duties and Responsibilities

    Create and update program and project team documents and subsequent versions
  • Integrate known processes into Standard Operating Procedures (SOP)
  • Attend regularly and as-needed meetings with managers and stakeholders
  • Create detailed summary of items in project/program build through a business requirement document capturing key milestones, workflow diagrams and Phases.
  • Coordinate tasks with other Document control Specialist & System Administrators
  • Analyze system for automation opportunities and identify any security or permission issues to ensure the system is stable and adheres to policies
  • Advise management of risks that may affect health, performance of DMS
  • Communicate timely and effectively with clients and stakeholders
  • Adhere to the prescribed Standards, SLAs, and templates
  • Report custom build and system updates of group directly to manager & other key stakeholders
  • Collaborate with stakeholders to create and refine best practices
  • Integrate Document management system to other platforms, such as Sharepoint, SAP, P6, Procore, Open text, Oracle, Azure, SQL, PowerShell, PowerApps, Power Automate
  • Support project management team to maintain timely and effective change management process, procedures, and systems
  • Perform routine audit checks of project sites and inform Managers about issues that need to be resolved. Such permissions, cyber security, access issues
  • Assess gaps and key requirements for meeting deadlines
  • Create and maintain document management standards and manual
  • Act as an "agent for change" in the company's DMS implementation and complete transition
  • Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies
  • Perform daily system tasks as support request tickets, access upkeep, system maintenance
  • Provide direct supervision and oversight of the entire Document Management System
Qualifications

Qualifications and Experience

  • Proficient in Office 365; SharePoint Online, Procore, Oracle, Visio, SDGE Approved Dev tools
  • Maintain Document System database and quality control of system Integrity.
  • Works under direction of Document System Advisor, Project/program managers, and business unit managers or their appointees.
  • Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills. Ability to break down complex and technical process in paper or in person as required.
  • Minimum of 5+ years of direct or relevant experience with degree
  • 8-10 years direct or relevant experience without degree.
  • Responsible for projects or portfolio, Servers maintenance, Cyber Security Protocols.
  • High school graduate required. Bachelor's degree in construction management, Developer, Programming, Computer Sciences, Information system technology, or related field from accredited program preferred
  • System Administrator Certification, (Microsoft Sharepoint, Procore, Oracle) preferred
Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment/Physical Demands

Work Environment

  • This job operates in a professional office environment and uses standard office equipment such as computers and phones

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to sit/ stand for up to 8 hours per day
  • Ability to move freely for up to 8 hours per day
Travel

Travel

  • The incumbent would be undertaking peripatetic employment in that the nature of the job may require travel to client sites not to exceed five (5) days at a time.
Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


E2 Consulting Engineers, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
5+ years
Email this Job to Yourself or a Friend
Indicates required fields