Legal Admin Assistant Admin/HR/Accounting/Finance
Audubon, PA 
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Job Description

This role will start out100% remotebut will eventually sit in theAudubon, PAoffice.

The Big Picture - Top Skills Should You Possess:

  • Legal Industry Experience
  • Strong Time Management Skills
  • MS Office

What You'll Be Doing:

The Legal Administrator enhances the Law department's effectiveness by providing a broad range of legal and administrative duties to support the department function. Provides advanced legal support services as required by attorneys.

Duties

  • Produce a wide variety of legal documentation, legal reports and presentations by transcribing, formatting, proofreading, inputting, editing, retrieving, copying and transmitting text, data and graphics.
  • General administrative tasks including but not limited to creation, transcription, mailing of business documents, utilizing the MSOffice suite (Word, Excel, PowerPoint, and Outlook).
  • Work with other legal administrative assistants to maintain the centralized records management system for the law department.
  • Compose letters, memos, agendas, meeting minutes, charts, and other material of more complex nature as directed.
  • Assist in FERC filing process and posting and service arrangements.
  • Maintain the law department docket tracking system for all incoming work, assigned work, filings and legal proceedings.
  • Produce periodic reports on upcoming filings using law department tracking system.
  • Maintain attorney licenses and registrations in various states, track required CLEs, and maintain and track bar association membership status for team attorneys.
  • Provide information regarding procedures and policies to employees in the department and Company within office policy guidelines.
  • Understand and follow office policy and procedure.
  • Demonstrate proficiency in the use of company issued automated tools including conference room reservation system, SAP and Microsoft Office.
  • Prepare and process invoices, time sheets, expense reports, purchase requisitions, check requests, and billing documentation (including entering team time sheets) as required.
  • Establish, coordinate, and maintain calendars. Coordinate and schedule appointments, and meetings including making travel arrangements and reservations.
  • Maintain, cultivate and coordinate internal and external relationships.
  • Conserve attorneys' time by reading, researching and routing correspondence; collecting and analyzing information; initiating telecommunications.
  • Provide customer service by responding to direct inquiries.
  • Maintain client and member confidence and protect operations by keeping information confidential.
  • Perform other duties as assigned.

Required Skills

  • Required Education - High School
  • Preferred Education - Bachelor of Arts or Science in Business Administration, Political Science, or Similar
  • 5+ years of Legal / Law Firm experience.
  • Ability to produce high-quality work products with attention to detail
  • Highly skilled in both written and verbal communication.
  • Ability to use Microsoft Office Suite (MS-Word, MS-Excel and MS-PowerPoint)
  • Preferred Skills and Abilities
  • Experience in coordinating and planning meetings and department events
  • Experience with SAP is a plus

Start out100% remotebut will eventually sit in theAudubon, PAoffice.

The Big Picture - Top Skills Should You Possess:

  • Legal Industry Experience
  • Strong Time Management Skills
  • MS Office

What You'll Be Doing:

The Legal Administrator enhances the Law department's effectiveness by providing a broad range of legal and administrative duties to support the department function. Provides advanced legal support services as required by attorneys.

Duties

  • Produce a wide variety of legal documentation, legal reports and presentations by transcribing, formatting, proofreading, inputting, editing, retrieving, copying and transmitting text, data and graphics.
  • General administrative tasks including but not limited to creation, transcription, mailing of business documents, utilizing the MSOffice suite (Word, Excel, PowerPoint, and Outlook).
  • Work with other legal administrative assistants to maintain the centralized records management system for the law department.
  • Compose letters, memos, agendas, meeting minutes, charts, and other material of more complex nature as directed.
  • Assist in FERC filing process and posting and service arrangements.
  • Maintain the law department docket tracking system for all incoming work, assigned work, filings and legal proceedings.
  • Produce periodic reports on upcoming filings using law department tracking system.
  • Maintain attorney licenses and registrations in various states, track required CLEs, and maintain and track bar association membership status for team attorneys.
  • Provide information regarding procedures and policies to employees in the department and Company within office policy guidelines.
  • Understand and follow office policy and procedure.
  • Demonstrate proficiency in the use of company issued automated tools including conference room reservation system, SAP and Microsoft Office.
  • Prepare and process invoices, time sheets, expense reports, purchase requisitions, check requests, and billing documentation (including entering team time sheets) as required.
  • Establish, coordinate, and maintain calendars. Coordinate and schedule appointments, and meetings including making travel arrangements and reservations.
  • Maintain, cultivate and coordinate internal and external relationships.
  • Conserve attorneys' time by reading, researching and routing correspondence; collecting and analyzing information; initiating telecommunications.
  • Provide customer service by responding to direct inquiries.
  • Maintain client and member confidence and protect operations by keeping information confidential.
  • Perform other duties as assigned.

Required Skills

  • Required Education - High School
  • Preferred Education - Bachelor of Arts or Science in Business Administration, Political Science, or Similar
  • 5+ years of Legal / Law Firm experience.
  • Ability to produce high-quality work products with attention to detail
  • Highly skilled in both written and verbal communication.
  • Ability to use Microsoft Office Suite (MS-Word, MS-Excel and MS-PowerPoint)
  • Preferred Skills and Abilities
  • Experience in coordinating and planning meetings and department events
  • Experience with SAP is a plus
Possible contract to Hire!

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit to contact us if you are an individual with a disability and require accommodation in the application process.


Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer, M/F/D/V.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
5+ years
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