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Document Production and Marketing Support Manager
New Orleans, LA
Job Description
General Description
This is a great opportunity for a motivated, highly detailed, and organized technical editing and document production professional who is looking to develop a long-term career with a small and growing private environmental, planning, and engineering consulting company.
Reporting to the President, the Production and Marketing Support Manager will have day-to-day responsibility for managing formatting, production, and distribution of reports, client correspondence, and proposals; overseeing the development and maintenance of company marketing materials; providing proposal development support; and providing technical editing support as needed. Other duties could include supporting various administrative activities of the company and assisting with corporate financial and human resources reporting requirements. This is a senior position out of our New Orleans, Louisiana, office with opportunities for a hybrid work environment.
Specific Duties and Responsibilities
Vernadero is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
This is a great opportunity for a motivated, highly detailed, and organized technical editing and document production professional who is looking to develop a long-term career with a small and growing private environmental, planning, and engineering consulting company.
Reporting to the President, the Production and Marketing Support Manager will have day-to-day responsibility for managing formatting, production, and distribution of reports, client correspondence, and proposals; overseeing the development and maintenance of company marketing materials; providing proposal development support; and providing technical editing support as needed. Other duties could include supporting various administrative activities of the company and assisting with corporate financial and human resources reporting requirements. This is a senior position out of our New Orleans, Louisiana, office with opportunities for a hybrid work environment.
Specific Duties and Responsibilities
- Manage all document production and distribution.
- Ensure that correspondence such as transmittal letters and client correspondence are correctly formatted and distributed with proper tracking information.
- Provide technical editing and quality control reviews of documents and reports, as needed.
- Format letters, documents, and reports using a variety of software including Microsoft (MS) Word and Adobe Acrobat.
- Conduct graphic design work for company signs, displays, educational materials, and flyers.
- Maintain client and contract contact databases stored in MS SharePoint lists.
- Support the development and maintenance of corporate marketing materials, including materials to post on the company webpage and various social media outlets.
- Assist with proposal organization and preparation. Create and respond to proposal data calls.
- Support basic accounting functions such as assistance with collections on past due receivables, tracking contract billings, entering invoices into accounting software, and collect information for annual audits.
- Assist with maintaining personnel records for company employees, track employee birthdays and anniversary dates, assist with providing information on benefits to employees, and assist with tracking employee leave use and accruals.
- A degree in English, Language Arts, Journalism, or related field; graduate degree is preferred.
- A minimum of 5 years’ experience as a technical editor, document production manager, and/or marketing manager.
- Proficient with word processing and document production software including MS Word, Adobe Acrobat, MS PowerPoint, and MS Illustrator.
- Prior experience with MS SharePoint and content management.
- Experience with printing, compiling, binding, and distributing reports.
- Experience in working within tight deadlines and ability to effectively multitask.
- Ability to work independently with limited direct supervision.
- Strong teamwork skills and able to coordinate across multiple business functions.
- Detail oriented, organized, and a self-starter able to work in a fast-paced environment.
- Ability to carry out productive interactions with multiple stakeholders including employees, clients, and partners.
- Experience with human resources management or processes
- Excellent professional demeanor and strong verbal and written communication skills demonstrating accurate grammar and spelling when communicating via emails, preparing documents, and speaking.
- Experience working in a private environmental or engineering company.
- Experience working with federal government clients and customers.
- Working conditions are typical for a professional office working environment. The normal work week is Monday through Friday. Availability to work outside of the normal work week and schedule flexibility may be required from time to time.
- This position works out of the New Orleans, Louisiana, office and is expected to be on the premises one to two days per week to support document production and distribution. Remote working opportunities do exist; however, due to the nature of the position, regular on-premises, in-person participation in the activities of the company is required.
- Must be a U.S. citizen and have an ability to pass and maintain a security clearance.
Vernadero is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5+ years
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