Senior Accountant I
Milwaukee, WI 
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Posted 12 months ago
Position No Longer Available
Position No Longer Available
Job Description
POSITION SUMMARY: 
Assists with the control and operations of the organization’s financial affairs and activities.  Analyzes and maintains a complete and accurate general ledger; prepares managerial and financial reports. Duties listed will be as assigned based on skill set and needs of the organization.

JOB RESPONSIBILITIES:

Accounts Receivable
  • Perform financial transactions including verifying, classifying, computing, invoicing, posting and recording account receivables; including grants and other receivables and reconciliation of the accounts receivable ledger (school invoicing, CAM for leases, 340B pharmacy collections, and other items as needed).
  • Following up on past due accounts receivable balances.

Accounts Payable (Purchase Requisitions/Purchase Orders/Receiving) and Payroll
  • Assist with Payroll and Accounts Payable.
  • Assist with the oversight of the Accounting Assistant by ensuring that all invoices submitted for payment are recorded accurately for the period, and coded to the proper grant, department, purpose, location, etc. as assigned.
  • Oversight of payroll to ensure that employees are budgeted for and recorded properly in the General Ledger accounts specifically for grant reporting.
  • Perform as backup for Accounting Assistant and enter invoices during high volume times and perform payroll as needed.
  • Perform monthly reconciliation of the Accounts Payable account, review A/P aging, monitor Purchase Orders (PO), Purchase Requisitions (PR), and Receiving (R) with 3-way match.
  • Perform monthly reconciliation of the Encumbrance account to ensure we have all invoices entered as received timely.
  • Manage timekeeping systems and reporting to ensure accuracy.
  • Maintenance and oversight of the payroll system and transfer of data to general ledger accounting system.

Reconciliation of Accounts
  • Prepare reconciliation of balance sheet accounts, as assigned.
  • Assist in preparing financial statements and conducting efficient account auditing procedures reviewing general ledger accounts and related journal entries.
  • Participate in month-end closing, meet all assigned deadlines, and additional assignments for monthly financial reporting.

Grant Accounting
  • Assist with and oversee grant accounting and preparation of reports (monthly, semi-annual, annual, and other regulatory reports) for grantee/contractors and government agencies and other miscellaneous projects.
  • Assist with the oversight of the Grant Accountant by ensuring all grant billing, drawdowns, general ledger entries of revenue and expenses are performed.
  • Perform as backup for Grant Accountant including preparation of monthly contract/grant vouchers/billings/drawdowns/reports with supporting schedules as needed.
  • Assist and oversee the tracking and recording of all grant activity including revenues, expenses, accounts receivable and deferred revenue on grant reports by the Grant Accountant and Grant Managers.
  • Assist and oversee the creation of grant financial statements including budget and actuals by grant period for the Grant Manager(s).
  • Assist and oversee the preparation of grant budgets for discussion and presentation to the organization’s management and funding sources.
  • Effectively work with and support the Grant Accountant and Grant Managers on all aspects of the grant and contract related to accounting and financial statements/reporting.

Month End/Financial Statements
  • Preparation of standard journal entries and adjusting entries for monthly closing according to the assigned month end tasks and deadlines.
  • Perform monthly analysis and reconciliation of assigned balance sheet accounts.
  • Assist in the preparation of accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department, including variance analysis (actual to budget and month over month).
  • Assist in preparation of forecasts and projections of cash flow and other performance indicators.
  • Assist with preparation of financial packet for Board of Director’s by meeting month end deadlines.

Year-End
  • All duties for year end are the same as month end including the additional duties listed.
  • Assist in preparatory work for each financial audit including preparation and review of accounting schedules, preparation of journal entries, and communicating with auditors during audits.
  • Assist with annual audit preparation and work with third party auditors.
  • Assist with preparation and submission of tax statements.
  • Assist in tracking and analyzing year to date variances for the whole organization, grants, and contracts for the fiscal (or calendar) year.

Budget
  • Assist with preparation of annual organizational and grant budgets, including variance analysis.

Fixed (Capitalized) Assets
  • Maintain physical inventory system including inventory database in the accounting system, ensuring new items are tagged according to the capitalization policy, processing disposals including and especially related to grant related assets.
  • Communicating with Grant Managers regarding purchase and disposal of grant related fixed (capitalized) assets.
  • Reconciling fixed asset balance sheet accounts quarterly.

Compliance
  • Comply with the Sixteenth Street TB Control Plan including PPD testing.
  • Assist in development, implementation, and enforcement of corporate policies and department procedures related to finance and accounting functions to ensure appropriate accounting internal controls and record retention systems are maintained by the organization.
  • Identify errors and recommend ways for improving procedures.
  • Plan, assign, and review other staff members’ work as necessary.
  • Ensure compliance with GAAP and Uniform Guidance.
  • Ensure proper record retention is upheld for financial records.

The Senior Accountant I is also expected to perform other assigned financial operational responsibilities and special projects as may be assigned.

QUALIFICATIONS:
  1. Individual should possess at minimum a bachelor’s degree in accounting with a minimum of 3 years of accounting experience preferably in government or grant accounting but otherwise some type of cost accounting.
  2. Working knowledge and experience with PC based and automated accounting systems and electronic spreadsheets, preferably with a high level of skill in Excel.
  3. Analytical and problem-solving skills.
  4. Ability to prioritize, organize and manage time effectively.
  5. Ability to manage detailed work and maintain confidentiality.
  6. Ability to work in a fast-paced environment and meet deadlines.
  7. Ability to follow oral and written instructions.
  8. Ability to relate well to people from diverse ethnic and cultural backgrounds.

 

Contact Information
No Phone Calls Please. Qualified applicants may apply online, send resume to Sue Raymond, Vice President of Human Resources, Sixteenth Street Community Health Centers, 1337 S. 16th St., Milwaukee, WI 53204 or fax to 414-672-0413. Sixteenth Street Community Health Centers is an equal employment opportunity employer.
Position No Longer Available
Job Summary
Start Date
Immediately
Employment Term and Type
Regular, Full Time
Hours per Week
40
Work Hours (i.e. shift)
1st Shift
Required Education
Bachelor's Degree
Required Experience
3+ years
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