Director of Event Planning
Washington, DC 
Posted 17 days ago
Position No Longer Available
Position No Longer Available
Job Description
Ronald Reagan Building and International Trade Center (RRB/ITC) is a dynamic hub for government, business, commerce and the community, in the heart of the nation’s capital. As the first and only federal building dedicated to both public and private use, the Reagan Building is the official World Trade Center Washington, DC, featuring a premier conference and events center, executive office space, attractions and exhibits, retail, dining, parking and public programming.  

Come join our growing team as the Director of Event Planning. With your event planning expertise, excellent customer service skills, and excitement for the hospitality industry, you will be responsible for managing a team of Event Planning Managers at Trade Center Management Associates (TCMA, A Drew Company), the exclusive manager of the Ronald Reagan Building and International Trade Center.  Working with the TCMA team and our customers you will lead a team to plan and implement live-events across various industries and scale from multi-day conferences, tradeshows, galas, and family social events.

Essential Functions
  • Directs the overall planning and implementation of meetings and events for the organization. The position acts as a liaison between event planning, sales, catering, convention services, technology and the customer to ensure consistent, high-level event execution for all events
  • Lead the Event Planning Team (4+ Event Planning Managers) while supporting Sales, Sales Coordinators and Administrative Assistants
  • Ensures the team maximizes revenue opportunities by up-selling and accurately forecasting all events
  • Hire, train, develop, assess and empower staff to achieve team goals
  • Work collaboratively with the sales leaders to manage the customer experience from start to finish.
  • Oversee pre-convention and post-convention meetings
  • Stay abreast of industry trends within the hospitality industry and maintain knowledge of the competitive set.
  • Assist in issue resolution for challenges that may arise between sales, event planning and clients
  • Attend meetings as appropriate
  • Develop team through ongoing training and coaching in accordance with individual and departmental goals.  Coordinate appropriate training to ensure 100% product knowledge and event planning skills
  • Conduct regular one-on-one meetings with all direct reports
  • Periodically accompany all sales and event planning managers on-site inspections, client appointments and menu tastings to ensure consistency in sales and event planning process while maintaining quality standards
  • Conduct employee evaluations annually
  • Assist in team development as appropriate
  • Assigns all events turned over to the Event Planning team. Leads execution of activities to support the Event Management strategy.
  • Ensures stakeholders, departments and partners are apprised of all groups that will impact property operations.
  • Manages customer budgets to maximize revenue and meet customer needs. Works with highly complex or high profile groups when financial impact will be significant.
  • Leads the catering menu development process.
  • Leads Event Management meetings including the BEO meeting.
  • Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property.
  • Consult with clients in order to determine objectives and requirements for events such as meetings, conferences and galas. Establishes customer service guidelines so team members understand expectations and parameters. Provides guidance and feedback to help team members develop and strengthen skills and abilities needed to accomplish work objectives.
Job Requirements
  • Minimum of 5 years of Event Planning experience
  • Proven team motivator
  • Ability to demonstrate outstanding leadership skills as well as impeccable associate and customer relations.
  • Proven management experience
  • Excellent communication and negotiation skills
  • Ability to build successful relationships
  • High level of enthusiasm, a strong work ethic, and highly self-motivated
  • Ability to work with all levels of individuals
  • Competent proficiency using a CRM system, Microsoft Teams, and Microsoft Office Suites
  • Understanding of Hybrid and Virtual events.
  • Must be adaptable, professional, courteous, motivated and work well on your own or as a member of a team
  • Ability to handle a dynamic environment and challenging workload
  • Experience in catering, hotel, and/or hospitality industry is required. Working at a hotel convention property is a definite plus.
  • Knowledge of the DC Metro business community a plus
  • Bachelor’s degree

Trade Center Management Associates is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.


Position No Longer Available
Job Summary
Start Date
Employment Term and Type
Regular, Full Time
Hours per Week
Work Hours (i.e. shift)
Salary and Benefits
$100,000 - $115,000 per year
Required Education
Bachelor's Degree
Required Experience
5 to 7 years
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