Administrative Assistant
Washington, DC 
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Posted 9 days ago
Job Description
Ronald Reagan Building and International Trade Center (RRB/ITC) is a dynamic hub for government, business, commerce and the community, in the heart of the nation’s capital. As the first and only federal building dedicated to both public and private use, the Reagan Building is the official World Trade Center Washington, DC, featuring a premier conference and events center, executive office space, attractions and exhibits, retail, dining, parking and public programming.  

Trade Center Management Associates (TCMA, A Drew Company), the exclusive manager of the Ronald Reagan Building and International Trade Center, is seeking an Administrative Assistant to join our Operations team.


In this position you will work closely with the Vice President of Operations and Real Estate and other Team Members within the Operations Department.  You will maintain day to day Tenant License Agreements, and monitor License activity to ensure compliance.  You will prepare the rent step letter, update CPI increase annually, collect monthly retail sales and electric reports, and prepare license violations/default notices when deemed necessary, and support the Operations Team as needed.  

Job Responsibilities
  • All Administrative duties for the Vice President of Operations and Real Estate  
  • Assist with Property Management: Rent collection; License compliance; invoices; rent rolls; CPI increases
  • Ensure that all Tenant files are kept updated to include certificate of insurance and business licensees. 
  • Share responsibility for the x1227 Maintenance Call Center by supporting tenants and staff with building trouble tickets and issues.
  • Generate work tickets from inspections and create a bi-weekly detailed report from the data.
  • Regulate access to GSA Telecom/Electrical closets.
  • Have a role in building badge activation and maintenance.
  • Keep up/log Certificates of Liability Insurance for all building vendors.
  • Knowledge of Microsoft Office, with strong skills in Word and Excel.
  • Coordinates building badge requests and approvals.
Background and Skills
  • Minimum 2 years of prior work experience as an Administrative Assistant, in the Real Estate industry a plus
  • Bachelor’s Degree preferred
  • High visibility position requires excellent customer service skills
  • Lease administration, MS Office and other real estate software a plus
  • Must be organized and skilled in multitasking with high attention to detail

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities

 

Job Summary
Start Date
Immediately
Employment Term and Type
Regular, Part Time
Hours per Week
24 -28 hours
Work Hours (i.e. shift)
Flexible, M-W-F or T-W-TH
Salary and Benefits
$20.00 an hour
Required Education
High School or Equivalent
Required Experience
2 to 3 years
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