Executive Assistant to the Provost/Executive Vice President for Academic Affairs
Greeley, CO 
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Posted 3 months ago
Position No Longer Available
Position No Longer Available
Job Description
Position Details
Position Information

Position Title Executive Assistant to the Provost/Executive Vice President for Academic Affairs
Department Provost
FTE 1.0
FLSA Exempt
Job Type Full-Time
Job EEO Category Executive/Administrative/Managerial
UNC Background
The University of Northern Colorado (UNC) is a public research university in the state of Colorado with more than 12,000 graduate and undergraduate students. The faculty and staff add another 1,400 members to the UNC community. UNC is a multipurpose institution offering a wide range of graduate and undergraduate degree programs in six academic colleges: Humanities and Social Sciences, Monfort College of Business, Education and Behavioral Sciences, Natural and Health Sciences, Performing and Visual Arts, and University Libraries. The University offers more than 2,000 academic courses.

One of the major priorities of the campus is the implementation of the University strategic plan: Rowing not Drifting 2030. The University of Northern Colorado is Colorado's leader in education. UNC sets the standard and models innovative strategies focused on the holistic growth, development, and life-long success of our students - this is how we define a Students First university.

Rowing, Not Drifting 2030 guides our direction and aspirations for the next decade of serving students and our community. As an emerging Hispanic Serving Institution, the University of Northern Colorado will be the institution the state looks to as the future of higher education. Our students will experience a personalized education grounded in liberal arts and infused with the critical and creative inquiry; establish relationships with faculty and staff that nurture individual development; gain the skills and knowledge that provide upward mobility among alumni; and share a commitment to the values of diversity, equity, and inclusion.

Our vision takes shape in the form of five elements that serve as our foundation over the next ten years in support of and service to our students, faculty, staff, alumni, and community.

  • Students First: We exist to transform the lives of our students. We focus on all aspects of their success by making intentional decisions to meet their needs and the needs of our community.
  • Empower Inclusivity: The diversity within our university and state is a distinct advantage that we celebrate and nurture. We ensure learning occurs through meaningful discussion of shared and different experiences, viewpoints, and ideas.
  • Enhance & Invest: The success of students relies on a healthy and strong team. We provide our staff and faculty with the support they need to succeed as professionals, educators, and in life. We foster an environment where their individual well-being and sense of belonging are vital to our collective success.
  • Innovate & Create: Learning occurs through critical inquiry, discovery, and creation. We leverage technology and capitalize on opportunities to innovate and improve instruction. We anticipate and address societal needs by transforming the campus into a creative laboratory that asks questions, solves problems, and shapes Colorado's future.
  • *Connect & Celebrate: Strong community connections provide authentic learning experiences and reciprocal partnerships and collaborations. We set the standard for how engaged universities enrich the lives of those on campus, throughout Colorado, and beyond.

As you consider joining our community, it is important to know that UNC is dedicated to strengthening and advancing our collective work related to diversity, equity, and inclusion. We develop and learn more together with a diverse team. To achieve this, diversity for us represents differing perspectives, thoughts, and experiences. We value the individuality of the human distinctions of our staff because these distinctions benefit students, our community, and each other. We expect members of our community to stretch their learning edges about race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. This is a significant way to honor the intersectionality of our university community. We appreciate the diverse contributions every individual makes to the UNC community. When you join the UNC community, you can expect to be part of a growing inclusive, innovative, and equity-minded community that requires broad collaboration among faculty, staff, students, and community partners.
Physical Demands
The position requires the physical capabilities associated with a typical office environment: frequent use of a computer, prolonged periods of sitting, walking or driving around the campus to attend meetings and events, occasional light lifting.
Job Summary
The Executive Assistant to the Provost and Executive Vice President for Academic Affairs provides high level executive support to the provost and the office of the provost, including calendar management, meeting and event logistics, meeting support, and oversight of routine office operations. Working independently, this position oversees the provost's administrative affairs, working with highly sensitive and confidential information. The executive assistant has primary responsibility for coordinating the schedule and agenda for the provost, ensuring the provost's time is allocated appropriately between strategic initiatives and operations while maintaining regular engagement with direct reports and colleagues across the division. This position requires extensive coordination with deans, AVPs, cabinet executive assistants, and ASC staff members. The executive assistant must make independent decisions and practice sound judgment, and be especially attuned to the provost's preferences and decision-making style in order to act according to their direction and keep them well informed. The executive assistant serves as a trusted resource for all colleagues and an astute, professional, and knowledgeable representative of the provost and division.

70% Executive Support to the Provost
  • Provide a broad range of high level and proactive support to the Provost and Executive Vice President. Work often involves issues of a confidential and sensitive nature and requires independence, sound judgment, and special attention to equity.
  • Plan and prioritize the provost's schedule by allocating their time according to goals and priorities and ensuring regular contact with colleagues and direct reports.
  • Manage daily itineraries for the provost including providing background information, meeting details, remarks, action items, and follow up.
  • Serve as the primary point of contact for the Provost, triaging the high volume of requests and demands for the Provost's time, diplomatically deferring to others who can handle on behalf of the Provost.
  • Manage all requests for the provost's calendar including internal, external, events, engagement opportunities, and proactive coordination with university calendars.
  • Partner with the provost's office team to ensure the provost's initiatives are attended to.
  • Assist in the management of the provost's correspondence, including drafting/editing/sending documents of varying complexity and level of confidentiality.
  • Manage all aspects of the provost's travel.
  • Provide logistical meeting and event support including room reservations, catering, and invitations.
  • Organize and prepare materials for leadership meetings. Take minutes, track action items, and follow up with team members as needed.
  • Serve as a member of the Academic Affairs Leadership Team.
  • Coordinate Academic Affairs document submissions to the Board of Trustees.
  • Evaluate highly sensitive and confidential materials and assist in determining the best approach for appropriate response based on university and division polices and practices.
  • Support search processes for academic affairs executive level positions, ensuring searches progress in line with the provost's vision and goals. Serve as back up to the search admin.

30% Management of and Support for the Office of the Provost
  • Serve as the office manager. Provide primary oversight for determining and managing office processes and procedures to enhance efficiency and function.
  • Manage processes (spreadsheets, notification processes, tracking, etc.) for faculty comprehensive evaluation, tenure, promotion, contracts, and emeritus status.
  • Apply knowledge of basic principles, rules, regulations, policies, precedents, other guidelines and objectives to communicate with students, parents, colleagues, and other officials to answer inquiries and refer them to the appropriate office or individual.
  • Manage Office of the Provost communications, including campus-wide emails, announcements, and news.
  • Manage the Office of the Provost website and serve as the liaison with the central marketing/communications team.
  • Responsible for the main office phone and email.
  • Coordinate employee leave reporting and annual evaluations.
  • Develop filing and record tracking systems to facilitate document storage and retrieval for the provost's office.
  • Serve as the front line administrator for Faculty Success and Workflow (formerly Digital Measures) and makes recommendations to the Associate Provost.
Minimum Qualifications
Bachelor's degree or equivalent and appropriate work experience.
Five years of progressively responsible experience, ideally in an office setting.
Preferred Qualifications
Experience working in higher education.
Experience working in academic affairs.
Experience providing executive-level support.
Organizational Location University of Northern Colorado
Posting Details
Posting Detail Information

Posting Number E01540
Position Number E99907
Desired Start Date 08/01/2022
Open Date 06/16/2022
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Attach resume, cover letter, and a list of references electronically. Review of applications will begin on July 11, 2022.
Salary and Benefits
Salary range is $65,894-$73,600. Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans. Dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
Additional Requirements and Information
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.


Required Notice: In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online (https://www.unco.edu/police/clery/security-report.aspx) and a paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.


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Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents

 

Position No Longer Available
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5+ years
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