Assistant to the Director of Human Resources
Washington, DC 
Posted 2 months ago
Position No Longer Available
Position No Longer Available
Job Description
The 1.3-million-member United Food and Commercial Workers International Union (UFCW), a powerful voice for working men and women, is seeking an Assistant to the Director primarily responsible for assisting the Director in the daily administration of human resources policies, procedures, and systems, including recruitment, compensation, training and development, and labor and employee relations.

  • In the absence of the Director, provides general supervision for the office staff.
  • Assists with the recruitment activities to find qualified and competent candidates to fill open positions through administration of the job-posting procedure and outside recruitment of applicants in compliance with bargaining unit contracts, federal and state EEO regulations as well as UFCW policies and procedures.  This includes interviewing internal and external candidates for open positions.
  • Delivers new employee orientation by reviewing the appropriate policies and procedures corresponding with the employee’s Staff Guide.
  • Assists the Director in the negotiations and administration of the collective bargaining agreements and compensation plans. Provides detailed analysis of employee data for collective bargaining agreement administration and negotiations. Maintains strict confidentiality of all sensitive data to which the employee may acquire knowledge.
  • Assists the Director with labor and employee relations that require high levels of discretion in compliance with bargaining unit contracts and UFCW policies and procedures.
  • Oversees and proofreads large volumes of correspondence regarding recruiting, new hires, promoted, retired or terminated employees and other employee information of status changes.
  • Initiates correspondence regarding payroll notifications and compensation benefits including year-end salary reviews.
  • Oversees the administration of Family Medical Leave Act, Extended Sick Leave, Americans with Disability Act, and Workers Compensation benefits and assists the Director in ensuring legal compliance with federal state and local employment laws and regulations.
  • Assists the Director in developing, coordinating, delivering and/or facilitating training and educational programs as well as the Summer Intern Program.
  • Maintains the integrity of the Human Resources' database. Prepares management reports when needed.
  • Communicates regularly with appropriate Human Resources staff to ensure coordination of benefits as applicable.
  • Provides assistance on projects or programs created, developed, and/or implemented by the Director as needed.
  • Assists the Director with preparing annual Human Resources Office budget, verifies office expenditures and provides the Director with monthly updates.
  • Maintains employee confidence and protects operations by keeping personnel data and medical records strictly confidential.      
  • Maintains professional and technical knowledge through a variety of resources, including state-of-the-art human resources software applications.
  • Provides back up as needed for other positions in the Office.
  • Eight years of related experience or related Bachelor's degree and five years related experience. An excellent understanding and knowledge of human resource systems, and experience interviewing, orienting, and supervising employees are required. Knowledge of employment laws including FLSA, FMLA, ADA, EEO and NLRA required. Understanding of labor unions, organizational structure and application of collective bargaining agreements and policies and procedures essential. Certification in HR a plus.
  • Ability to organize time efficiently and work quickly and accurately under deadlines.  Ability to identify and link appropriate information resources to assist human resource development systems.
  • Working experience with Microsoft Word and Excel software is required.  Knowledge of various operating systems and software packages also required.
  • Strong oral and written communication skills. Public speaking and platform presentation skills. Must exercise discretion involving the interrelationships among the International, regional offices, and local unions. Ability to read and analyze government regulations, bargaining unit contracts, and UFCW policies and procedures to ensure compliance.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions that are appropriate.  Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
  • Ability to organize time efficiently and work quickly and accurately in a demanding, deadline-oriented and confidential work environment.  Maintains memberships in appropriate HR organizations.  On occasion long hours and overnight travel is required.
  • Effective interpersonal skills including the demonstrated ability to work toward organizational goals.

Compensation:  Salary commensurate with experience. Generous benefits.
Duration:  Fulltime position; posting closes when position is filled.

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law.

We believe our success rests on recruiting and retaining a diverse staff.  UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.



Special Notes/Instructions
Position No Longer Available
Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 years
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