Ronald Reagan Building and International Trade Center (RRB/ITC) is a dynamic hub for government, business, commerce and the community, in the heart of the nation’s capital. As the first and only federal building dedicated to both public and private use, the Reagan Building is the official World Trade Center Washington, DC, featuring a premier conference and events center, executive office space, attractions and exhibits, retail, dining, parking and public programming.
Trade Center Management Associates (TCMA, A Drew Company), the exclusive manager of the Ronald Reagan Building and International Trade Center, is seeking a Sales and Catering Administrative Assistant to join our team.
In the position as Sales Administrative Assistant, our mutual success is dependent on the skills and enthusiasm you bring to the role. Representing the Ronald Reagan Building and International Trade Center's Sales and Event Planning Teams, you are a vital contributor to the organization's development and growth. Support the sales team through customer, operational, and business support. Responsible for providing administrative support for Department Directors, Sales Managers, Event Planners, and Event Coordinators. In this role, the Sales Assistant will drive sales productivity by generating proposals, contracts and estimate of charges, banquet event orders, diagrams, and reports.
Provide administrative support to the Sales and Event Planning Department
Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, and banquet event orders). Assemble information packages (e.g., brochures, promotional materials).
Create and maintain computer and paper-based filing and organization systems for records, reports, and documents. Compile, copy, sort, and file office activities, business transactions, and other activities.
Track and record inquiries, create lists for sales activities, pull and send various reports for the department.
Act as Liaison between Sales Manager(s) and clients in Sales Manager's absence.
Respond to inquiries and exercise decision-making skills to direct caller's request. Accurately record messages for staff and distribute the written messages to the staff members in a timely manner.
Rotate in the front desk coverage for receptionist's break times
Provide onsite support and assist with in-house events as necessary.
Perform any other job-related duties as assigned
Background and Skills
This is an entry level position although 1-2 years’ experience as an Administrative Assistant or in a Sales Support function is preferred
Excellent written and verbal communication skills
Experience with Microsoft Office Suite required (extensive knowledge of Excel required)
Hospitality, Sales Operations, Business Analysis, Program Management, Management Consulting or other related financial/commercial role a plus
Experience interacting with leaders across multiple organizational functions
Strong financial, analytical skills
Excellent cross group collaboration skills
Experience working within a fast-paced company would be highly beneficial
Bachelor's degree preferred
Additional requirements Pursuant to Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, all employees of Trade Center Management Associates must be fully vaccinated against the COVID-19 virus as a condition of employment. Fully vaccinated for COVID-19 is defined as two weeks after receipt of the second dose in a two-dose series, or two weeks after receipt of a single-dose vaccine. Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities