Events Officer
Chicago, IL 
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Posted 11 days ago
Job Description
The Chicago Council on Global Affairs is a community where people who care about global affairs can connect — in person or virtually — with each other and with global leaders, influencers, and experts to explore ideas that will shape our future.

If you are passionate about our work, bringing people together and our mission that drives our work, apply today.

THE CHICAGO COUNCIL ON GLOBAL AFFAIRS MISSION

The Chicago  Council on Global Affairs is an independent, nonpartisan  organization  that provides insight on crucial global issues, advances policy solutions, and fosters dialogue about what is happening in the world and why it matters to the people in Chicago, the United States and around the globe.

THE OPPORTUNITY

The Events Officer manages logistics for convenings organized in the Council’s meeting spaces (Conference Center and Board Room) and plans leadership dinners with senior-level experts and policy makers. With practical skills in planning and execution, the Events Officer builds on the Council’s reputation for excellence and ensures successful event outcomes are realized.

RESPONSIBILITIES

Responsibilities include, but are not limited to:
  • Represent the Council at 50+ hybrid and in-person events per year, interacting professionally with speakers and audience members
  • Plan and execute events in the Council’s Conference Center and Board Room with on time delivery and exceptional results, while managing contingencies, changes and evolving needs and expectations
  • Serve as the main liaison for onsite catering staff overseeing setup and food/ beverage service
  • Work with teams across the organization to envision, plan, and execute leadership dinners
  • Lead dinner planning from start to finish by sourcing venues, negotiating contracts, managing budgets, developing comprehensive timelines, submitting catering/AV specifications, and creating printed materials
  • Collaborate with colleagues on dinner planning and follow institutional processes to: 
    • Determine a format that best suits audience engagement objectives
    • Coordinate invitations and promotion on the Council’s website
    • Develop a seating plan to advance strategic goals
    • Evaluate and develop recommendations to improve future events
  • Place drop-off catering orders for internal and external meetings and manage consistency in quality, service, and pricing
  • Provide administrative support for the events team such as assisting with daily tasks involving the Conference Center, processing invoices, and drafting correspondence
  • Occasionally relieve the front-desk receptionist by greeting constituents and handling incoming calls
  • Perform other projects as assigned

QUALIFICATIONS
  • A bachelor’s degree or equivalent experience with 2-3 years’ experience in event planning
  • Excellent organizational skills, keen attention to detail, and the highest standards for service delivery
  • Knowledge of the hospitality industry including contracts and pricing structure
  • Experience coordinating meal functions with audiences of 15-200
  • Strong interpersonal skills and the ability to work cooperatively in a fast-paced team environment
  • Skilled at managing multiple concurrent projects and deadlines
  • Professional attitude, with the ability to communicate with donors at all levels using courtesy and discretion
  • Excellent written and verbal communication skills
  • Experience using MS Office (Word, Excel, and Outlook)
  • Knowledge of Salesforce software a plus
  • Comfortable with flexible hours and willingness to work evening and early morning events.

ABOUT THE COUNCIL

The Chicago Council on Global Affairs is an independent, nonpartisan organization that provides insight on crucial global issues, advances policy solutions, and fosters dialogue about what is happening in the world and why it matters to the people in Chicago, the United States and around the globe. As the premier, nonpartisan global affairs organization in America's heartland, we believe an informed, engaged public with access to fact-based and balanced views on global issues helps to ensure effective US engagement and supports a more inclusive, equitable, and secure world.

 
We are an equal opportunity employer and do not discriminate on the basis of actual or perceived race, color, sex, sexual orientation, gender identity, national origin, ancestry, religion, age, handicap or disability, marital status, military service or veteran status, genetic information, or for any other reason prohibited by applicable law.


 

Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 3 years
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