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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.
DEPARTMENT OVERVIEW
UC Procurement uses strategic and collaborative sourcing methods supported by technology and data analysis to optimize spend across the UC system, creating significant savings for the University. UC Procurement partners with campus procurement teams to standardize policies, practices and agreements to make it easier to do business with the University. We develop and implement systemwide supply chain strategies and policies that leverage UC's vast purchasing power to optimize University spend.
POSITION SUMMARY
The Program Management Office (PMO) within the UCOP Procurement Services team is accountable for leading the Procurement Excellence Program through successful delivery of scope and objectives. The team responsibilities include leading strategic, financial and operational planning, project management and analysis, as well as strategic communications, change management and organizational development. As Procurement Excellence projects are delivered, the PMO will continue to lead planning and execution oversight for UC Systemwide Procurement Services business operations and strategic programs. Program areas to be supported include:
* Strategic planning and pipeline management
* Policy and process management
* Strategic communications and management reporting
* Knowledge management and practice development
* Project management, analysis, and change management leadership for system-wide initiatives
Reporting to the UC Systemwide Procurement Chief Procurement Officer, the Executive Director of Procurement Program Management Office will be accountable for the successful development, implementation, and management of strategic system wide programs and initiatives. In this leadership role, the Executive Director is responsible for ensuring the procurement organization's programs, projects and operating practices are aligned with the group's mission and effectively support realization of UC Procurement goals and objectives. The successful candidate must be a seasoned leader capable of facilitating strategy development with executive stakeholders as well as directing operational activities and project teams. The position requires strong communications, collaboration, problem-solving, facilitation, and relationship management skills in order to develop and maintain the organizational alignment and engagements needed to effectively execute the organization's strategic roadmap and operations.
Responsibilities
50% | Procurement Services Business Development * Serves as Chief of Staff to UC Chief Procurement Officer to ensure effective execution of team's activities and day to day operations * Manages Systemwide Procurement's operating budget to include annual expense and resource planning as well as reconciliation of invoices to ensure appropriate allocation and utilization of resources and funds * Facilitates the Procurement Leadership Council (PLC) governance and management routines, including regular reporting and agenda management, resolution of escalated risks and issues requiring leadership oversight, and decisions needed * Leads strategic planning activities for UCOP Procurement Services and Campus procurement to identify and align opportunities, priorities, resources and implementation plans on behalf of the entire procurement organization * Partners with Legal, HR, Finance and other key groups to ensure Procurement Services requirements and needs are addressed and business operations are aligned with University policies and procedures * Represents the UC Procurement organization at University functions, working groups and industry events as needed * Proactively promotes the group charter and mission and champion the organization's needs, opportunities and strategies with key stakeholder groups * Recruits, hires, directs and develops the talent and resources needed to manage and execute PMO functions and responsibilities; resource management responsibilities may include oversight of contractors or consultant engagements |
35% | Strategic Programs Planning & Oversight (35%) * Oversees the development of strategic programs and their implementation roadmap in support of established goals and objectives * Partners with sponsors and functional owners to appropriately scope and plan program delivery and ensure teams are set up for success * Directs team of internal and external resources for project management, analysis, and related support functions to ensure effective management of approved programs and projects * Stays apprised of and manage the resolution of escalated program risks and issues * Establishes and manages standard practices for program management within UC Procurement to include project initiation, funding, resource allocation and planning, status reporting, and risks and issues management |
15% | Continuous Improvement (15%) * Identifies opportunities to improve UC Procurement processes and tools, to increase value delivery and impact, and to enhance the work experience of our colleagues. *.Builds and maintains an internal and external network to benchmark, share, and identify best practices across all aspects of procurement execution, strategic sourcing, and team leadership. * Partners with sponsors, process owners and key stakeholders to secure funding to appropriately scope and deliver on identified opportunities. |
Required Qualifications
- Minimum 15 years of experience leading complex, mission-critical initiatives or group operations and 10 years of experience in a management role with direct reports and budget management responsibilities
- Demonstrated ability to identify root causes, patterns & themes, and opportunities through observation and/or synthesis of key data and inputs
- Exceptional communication and presentation skills with ability to create targeted messages for wide range of audience
- Strong relationship building and stakeholder management skills, with a demonstrated ability to work effectively with all levels of personnel in a large organization
- Ability to quickly gain business process knowledge of campus financial and procurement operations with the willingness to travel to campus locations in support of program objectives
- Thorough knowledge and experience of process analysis, strategy development, policies and procedures, large scale change management and organizational development functions
- Demonstrated ability to build and develop high-performing teams and to develop individual team members
- Demonstrated ability to build and lead collaborative, cross-functionlal project teams
- Knowledge of the consulting process and program management functions to effectively lead engagements from inception to implementation to operations management
- Experience in organizations comparable to UC in terms of budget, size, complexity, and scope of operations
- Knowledge of financial systems such as Oracle and data analysis tools like Tableau
Preferred Qualifications
- Experience with strategic sourcing, procurement, and contract management applications or management tools
- Project Management or Organizational Development certifications or related advanced training
- Knowledge of Microsoft Excel, PowerPoint, SharePoint, Project, and Word
Education
- Bachelor of Science or Bachelor of Arts degree in Business Management or related field or equivalent experience
- Graduate Degree in Business or related fields preferred
SALARY AND BENEFITS
Salary: $182,000 - $205,000
Benefits: For information on the comprehensive benefits package offered by the University visit:
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is August 10, 2022. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
SALARY AND BENEFITS
Salary: $182,000 - $205,000
Benefits: For information on the comprehensive benefits package offered by the University visit:
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is August 10, 2022. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: or email the Human Resource Department at: .
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. If you have questions, please email the Human Resources Department.