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Information Management Coordinator (on-site)
Washington, DC
Job Description
The Information Management Coordinator develops, maintains and strengthens information resources of special interest to the research operation of the International Union in support of Organizing and Bargaining priorities. The Information Management Coordinator systematically organizes and maintains reference information and access within the Strategic Resources Department.
Duties and Responsibilities:
Required:
One of the following:
Any requests or questions may be submitted to hrcovid@ufcw.org.
We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to applicable state and federal laws
Duties and Responsibilities:
- Identifies information priorities that support the goals and decision-making of the Strategic Resources Department according to the program and parameters set by International Union leadership in consultation with department management. Collects, organizes, interprets, classifies, packages, and distributes priority information from press and trade publications and other platforms including industry and government resources.
- Assesses current systems and infrastructure and provides guidance on new technologies and methods independently including regularly communicating and collaborating with department staff. Identifies relevant and cost-effective research resources. Plans for the future information needs of the organization. Demonstrates leadership and a strong commitment to the long-term information infrastructure of the research operation of the International Union.
- Administers accounts for information platforms and subscriptions used by the department including managing reference vendor relationships and invoicing. Recommends and negotiates vendor terms. Responsible for billing and usage data for decision-making, payment, and record-keeping. Participates in budget planning.
- Maintains and takes initiative to improve collections of the department according to the policies of the organization. Collections include reference materials, publications and books as well as extensive subject files and digitized records. Duties include obtaining, cataloging, digitizing, processing, and analyzing files, records, and publications.
- Trains a wide array of users to understand how to formulate questions and retrieve the information they need, including department staff, organizers, volunteers and others. Learns new data systems and technologies and conveys skills and procedures to staff and others.
- Conducts research using reference sources and public records in digital and print formats to support the department. Works with information resource vendors to fulfill research needs.
- Exercises discretion and operates according to the policies and procedures set by the International Union.
- Maintains confidentiality and works with the other departments of the UFCW to maintain security.
- Monitors and maintains compliance with the organization's records management and retention policies.
- Prepares abstracts and indexes of work products (paper and electronic) for electronic storage and retrieval.
- Uses technology and works with other UFCW departments including the Information Technology Department to build and maintain an information infrastructure.
- Duties, responsibilities and activities may change, or new ones may be assigned at any time, in the UFCW’s discretion. UFCW employees function as a team and, occasionally, and on a temporary basis, employees may be required to perform tasks usually performed by others. This might occur if a team member is absent or unavailable to complete a project and the team is responsible for the deadline. Because employees are required to work as a team, you are required to step up and fill in for a team member who is absent or needs assistance from time to time.
Required:
One of the following:
- A Master's of Information Management, Library and Information Science, or related field.
- A bachelor's degree in a related field plus 5 years of practical experience managing information across an entire organization.
- Strong research skills including computer-based resources.
- Proficiency in database, spreadsheet, and word processing applications.
- Ability to use and learn data and natural language processing tools and software to gather, clean, explore, and analyze customized datasets and code.
- Ability to communicate effectively and in a variety of means, such as written and oral presentations.
- Good listening and interpersonal skills.
- Actively seeks constructive feedback.
- Must be able to discern facts, evaluate sources, and understand information systems to collect pertinent information and draw valid and appropriate conclusions.
- Proactive approach to new methods and technologies. Keeps current with professional standards and trends.
- Ability to find appropriate information resources when necessary. Demonstrated familiarity with a range of methodologies, tools, software, and issues related to corporate research and information resources.
- Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
- Ability to organize time efficiently and work quickly and accurately under deadlines.
- Salary commensurate with experience. Generous benefits.
- This is a full-time position; posting closes when position is filled.
Any requests or questions may be submitted to hrcovid@ufcw.org.
We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to applicable state and federal laws
Special Notes/Instructions
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Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 years
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