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Account Coordinator I - A/P (on-site)
Washington, DC
Job Description
Duties and Responsibilities:
- Processes ABC check requests through Quorum software and transfers transactions to the Microsoft SL accounting system to generate checks.
- Processes disbursements through the Microsoft SL accounting system.
- Creates and processes ABC wire requests, receipt memos, and voids.
- Sends domestic and international wire transfers.
- Assists and supports with performing periodic physical inventory.
- Prepares and files Sales and Use tax returns (monthly, quarterly, and yearly) as required by various jurisdictions. Maintains Sales and Use tax records and backup documentation.
- Reconciles monthly general ledger strike and subsidy reports, including campaigns. Prepares campaign account breakdowns and adjusts general ledger accounts and department codes as needed. Analyzes budgeted subsidy expenditures.
- Prepares monthly Packinghouse Fund report.
- Assists with A/P functions for LM-2 filing, including accounts payable entry, account reconciliations, coding changes, and reclassifications.
- Supports various budget functions and related reports.
- Performs backup duties for death benefit processing.
- Reconciles contributions on monthly CB-401K online report summary to bank statements.
- Reconciles various bank accounts and other balance sheet accounts, including Security Deposits, Deposits, and Petty Cash.
- Provides backup support for Concur importing and bank file transmissions.
- Performs various year-end functions for the annual audit, including listing first and last check numbers issued, and other audit schedules as required.
- Generates and distributes Weekly ABC reports and maintains the ABC Fund check log.
- Prepares and maintains Weekly Workers’ Defense reports.
- Compiles monthly and quarterly contribution and consulting reports, special accounts payable analysis, and additional reports as needed.
- Prepares Quarterly Canadian SPUR entry and reconciliation.
- Assists with A/P posting, processing, and reviewing functions and other duties as may be assigned.
- Reconciles the non-payroll clearing accounts for the General Funds.
- Scans, reviews, and proofs A/P documents.
- Assists and performs other accounting functions and special duties as assigned.
- Maintains confidentiality of UFCW records and financial information.
- Assists in testing and implementation of new applications for the A/P group.
Required:
- Three to four years of formal college-level Accounting and Business courses or equivalent progressive accounting or related experience are required.
- Experience using Microsoft SL, or similar accounting software, in a deadline-oriented and confidential environment, is preferred.
- Familiarity with SharePoint and Adobe Acrobat.
- Attention to detail to promote accuracy in entering data, particularly numeric data, into the computer system.
- Ability to comprehend rules, policies, and procedures, and the ability to communicate effectively.
- Strong organizational skills and attention to detail.
- Ability to reconcile accounts.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Must be able to maintain strict confidentiality of sensitive UFCW records and financial information.
- Multiple projects may occur simultaneously.
- Salary commensurate with experience. Generous benefits.
- This is a full-time position; posting closes when position is filled.
Any requests or questions may be submitted to hrcovid@ufcw.org.
*Skills assessments with passing scores are required as part of our pre-employment process. *
We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to applicable state and federal laws.
Special Notes/Instructions
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Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3 to 5 years
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